Website and telephone payments Sunday 19 May
Our website and telephone payment systems are unavailable between 9am and 2pm on Sunday 19 May. You will not be able to pay for any council services on our website or over the phone during this time.
This privacy notice is designed to help you understand how and why we process your personal data for corporate events. This notice should be read in conjunction with our corporate privacy notice.
North Yorkshire Council is a ‘data controller’ as defined by Article 4(7) of the UK General Data Protection Regulation (UK GDPR). We frequently hold conferences and other events for internal and external staff.
We have appointed Veritau Ltd to be our data protection officer. Their contact details are:
Information Governance Office
Veritau
West Offices
Station Rise
York
North Yorkshire
YO1 6GA
Email: infogov@northyorks.gov.uk
Tel: 01904 552848
We will process the following personal information:
In some circumstances, we may also need to collect special category information. We may require certain medical/health information relating to specific needs (such as wheelchair access or dietary requirements).
Photographs and videos may also be taken at events. Where these are of specific individuals, consent will be obtained
We require your name, email address and telephone number so that we can confirm your booking and share relevant information with you in relation to your booking as well as responding to queries/issues with bookings.
We may require certain special category health/medical information to ensure your specific need(s) are met at the relevant corporate event.
Sometimes we work in conjunction with companies, event providers and other organisations, such as professional organisations in order to provide corporate events, and it may be necessary to share your data with these.
You will be informed about the specific organisations we will share with for each event when you register for the event.
Data Held |
Retention Period |
---|---|
Delegate lists with contact details |
6 months post event, in order for any final communication to occur. |
Information related to access needs |
Stored for two weeks post event, unless any issues arise. |
Information related to dietary needs |
Stored for two weeks post event, unless any issues arise. |
Event photographs of individuals |
Stored for three years, unless consent is withdrawn. |
We rely on the following lawful basis to process your personal data:
With regard to special category data, we will rely on the following lawful basis:
UK GDPR Article 9(2) - processing is necessary for reasons of substantial public interest - processing is in relation to specific needs and meets schedule 1, part 2 of the data protection act 2018 as below:
The legislations, policies and guidance that relate to this service includes, but is not limited to:
For more information about how we use your data, including your privacy rights and the complaints process, please see our corporate privacy notice.