Website and telephone payments Sunday 19 May
Our website and telephone payment systems are unavailable between 9am and 2pm on Sunday 19 May. You will not be able to pay for any council services on our website or over the phone during this time.
This privacy notice is designed to help you understand how and why the Historic Environment Record processes your personal data. This notice should be read in conjunction with our corporate privacy notice.
North Yorkshire Council is a ‘data controller’ as defined by Article 4(7) of the UK General Data Protection Regulation (UK GDPR).
The historic environment record is a system for recording information about historic sites and monuments, such as archaeological sites and finds, designated sites, historic landscapes and buildings and other landscape features. It includes a computerized index system, as well as hard copy detailed information on maps, photographs, reports, journals and other files. The information can be used for research, to assess development proposals and to manage and enhance North Yorkshire's historic environment and landscape.
We have appointed Veritau Ltd to be our data protection officer.
Information Governance Office
Veritau
West Offices
Station Rise
York
North Yorkshire
YO1 6GA
Email: infogov@northyorks.gov.uk
Tel: 01904 552848
In the course of carrying out relevant tasks including, but not exclusively, the processing of private and commercial archaeological data requests the following personal information will be processed:
Information on new sites and finds and additional details about existing sites is provided by professional archaeologists, museums, local researchers and the general public. We record and store some personal information from contributors to help maintain accurate primary source records. This data is only recorded when it is appropriate and with your knowledge.
North Yorkshire Council requires this information so that we can:
The information may be viewed by members of North Yorkshire Council staff who are required and authorised to have access to the North Yorkshire Council Historic Environment Record.
Historic Environment Record data will also be provided to organisations, such as:
Any personal information will be redacted from records before they are shared with and/or published by any of the above organisations. However, the name of a contributor may be published where the contributor has confirmed that they would like for their name to be credited publicly as the source for that data. This is required to ensure appropriate referencing of the primary source of the data.
Your personal details will never be made publicly available without your express consent.
Personal information relating to the historic environment record will be retained detailed below:
Data held | Retention period |
---|---|
All personal data relating to archaeological search requests from members of the public. | Will be kept for 1 year. Following this, all data will be destroyed with the exception of search location, date and nature of query and will be held for statistical purposes in perpetuity |
All personal data relating to archaeological search requests from commercial units | Will be retained for six years. Following this, all data will be destroyed with the exception of search location, date, nature of query and company name will be held for statistical purposes for perpetuity |
Name of contributor – where a person wishes to be named as a contributor associated with an archaeological find. | This data is held in perpetuity. |
UK GDPR Article 6(1)(e) - processing is necessary for the performance of a task carried out in the public interest
UK GDPR Article 6 (1)(a) - The data subject has given consent to the processing of their personal data for one or more specific purposes. (Applies only in cases where a contributor wishes to be credited by name against the recorded find).
The legislations, policies and guidance that relate to this service include, but are not limited to:
For more information about how we use your data, including your privacy rights and the complaints process, please see our corporate privacy notice.