Website and telephone payments Sunday 19 May
Our website and telephone payment systems are unavailable between 9am and 2pm on Sunday 19 May. You will not be able to pay for any council services on our website or over the phone during this time.
This privacy notice is designed to help you understand how and why the training and learning service processes your personal data. This notice should be read in conjunction with our corporate privacy notice.
North Yorkshire Council is a ‘data controller’ as defined by Article 4(7) of the UK General Data Protection Regulation (UK GDPR). The training and learning service is administered by the training and learning team in North Yorkshire Council. This is a service that is traded out to other organisations.
The council has appointed Veritau Ltd to be its data protection officer. Their contact details are:
Information Governance Office
Veritau
West Offices
Station Rise
York
North Yorkshire
YO1 6GA
Email: infogov@northyorks.gov.uk
Tel: 01904 552848
In order to provide the training and learning service the council will collect the following information about you:
Your employee number or external reference number for external users (system generated).
Your name, your gender, your organisation and sector, your email address (usually corporate), your contact number (usually corporate), and your work address.
Details about your employment post (i.e. grade and service area).
Data collected only for the context of your qualification or apprenticeship:
We may also need to know if you have a disability, any additional requirements, and any dietary requirements. This might include special category data such as details about your mental or physical health.
We will also collect details about key contacts in your organisation who can be contacted for administrative purposes (for instance, organisation and billing).
If you are an event trainer we will also hold the following information about you:
Your personal information is collected for the following purposes:
We will keep your personal data confidential and will not sell or pass this on to any other organisation for marketing purposes. We may need to share details about you and your training progress to your current employer who has arranged the training.
The below is applicable to apprenticeships and qualifications only:
To city and guilds, NCFE, ACE and OneFile who may use your personal data or sensitive personal data as appropriate t0:
Data held | Retention period |
---|---|
North Yorkshire Council learning records and data | 6 Years from when the employee leaves North Yorkshire Council. |
External learning records and data | 6 Years from when the person last logged into Learning Zone. |
North Yorkshire Council apprenticeship and qualification records and data | 6 Years from when the employee leaves North Yorkshire Council. |
The council relies on the following lawful basis to process your personal data:
The training and learning service process your personal data to fulfil obligations under employment contract (i.e. that your employer will provide you with adequate training). This might be a contract with NYC or an external organisation that buys in to the service.
UK GDPR Article 6(1)(b) - processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract.
When processing special category data, the council will rely on the following lawful basis:
UK GDPR Article 9(2)(b) - processing is necessary for the purposes of carrying out the obligations and exercising specific rights of the controller or of the data subject in the field of employment and social security and social protection law in so far as it is authorised by law meeting Schedule 1, Part 1 of the Data Protection Act 2018 as below:
For more information about how we use your data, including your privacy rights and the complaints process, please see our corporate privacy notice.