Website and telephone payments Sunday 19 May
Our website and telephone payment systems are unavailable between 9am and 2pm on Sunday 19 May. You will not be able to pay for any council services on our website or over the phone during this time.
This privacy notice is designed to help you understand how and why the North Yorkshire council, processes your personal data. This notice should be read in conjunction with our corporate privacy notice.
North Yorkshire council is a ‘data controller’ as defined by Article 4(7) of the UK General Data Protection Regulation (UK GDPR).
The planning service undertake the functions set out by the town and country planning acts. Determination of planning applications and enforcement is within the development management service.
As the local planning authority, we are required to fulfil certain statutory functions including:
The council also provide discretionary services including pre-application advice and responses to general enquiries. A charge is made for these services.
The council has appointed Veritau to be its data protection officer. Their contact details are:
Information Governance Office
Veritau
West Offices
Station Rise
York
North Yorkshire
YO1 6GA
Email: infogov@northyorks.gov.uk
Tel: 01904 552848
North Yorkshire council will collect the following personal information in relation to planning:
Although the planning service doesn’t routinely collect special category data on occasions it may process details about an individual’s medical condition or disability if relevant to the application process (for example building adaptations or exemption to required planning fees).
The planning service uses personal data so that it can fulfil its statutory functions (as above) and consider planning decisions including, but not necessarily limited to:
Planning applications are usually supplied to us via the planning portal, this is a third party website. Applications are also submitted directly to the council.
Comments are received from members of the public and consultees via public access (a third-party website) and also directly to the council.
We are required to make details of applications available online so that people can contribute their comments. Comments made via public access are displayed as set out by the author. When documents are submitted directly to the council and before publication of application documents, we routinely redact the following details before making forms and documents available online:
If you are submitting supporting information which you would like to be treated confidentially or wish to be specifically withheld from the public register, please let us know as soon as you can - ideally in advance of submitting the application or comments. Please note that the council may decide that confidentiality is not in the public interest.
We are also required to ask other organisations to provide their opinions regarding proposed developments. These are known as statutory consultees under Article 10 of The town and country planning (general development procedure) order 1995. These include organisations such as the environment agency, and parish/town councils. We share the information submitted with the application to these organisations. Further information can be found on the town and country planning (general development procedure) order 1995 legislation page.
We are also required to supply information to the Planning Inspectorate and other Governmental organisation such as the local government ombudsman and the courts.
We invite comments by means of customer surveys from applicants and/or their agent to see how we can improve our services.
Data held |
Retention period |
---|---|
Applications submitted under the planning acts |
Application form and supporting documents, proposed plans, planning report, decision to be retained permanently. All other documents retained for 10 years. |
Planning appeals |
Application form and supporting documents, proposed plans, planning report, appeal statements, and decision to be retained permanently. All other documents retained for 10 years. |
Planning enforcement |
Investigation forms and supporting documents, plans, enforcement report, decision to be retained permanently. All other documents retained for 10 years. |
Planning enforcement appeals |
Permanently |
Land charges |
Permanently |
Community infrastructure levy data |
Permanently |
Pre-application enquiries and other general enquiries |
15 years or for the lifetime of the subsequent Local Plan |
Hambleton district council relies on the following lawful basis to process your personal data:
In the limited circumstances where we process special category data, the council will rely on the following lawful basis:
UK GDPR Article 9 (2) (g) – processing is necessary for reasons of substantial public interest with processing meeting schedule 1, part 2 of the data protection act 2018 as below:
The legislations, policies and guidance that relate to this service includes, but is not limited to:
For more information about how we use your data, including your privacy rights and the complaints process, please see our corporate privacy notice.