Website and telephone payments Sunday 19 May
Our website and telephone payment systems are unavailable between 9am and 2pm on Sunday 19 May. You will not be able to pay for any council services on our website or over the phone during this time.
This Privacy Notice is designed to help you understand how and why the Facilities Management, North Yorkshire Education Services (Catering) processes your personal data. This notice should be read in conjunction with our corporate privacy notice.
Below you will find links to information to guide you through the employee lifecycle from workforce planning right through to leavers and everything in between.
North Yorkshire Council is a ‘Data Controller’ as defined by Article 4(7) of the UK General Data Protection Regulation (UK GDPR). NYES catering provide catering to primary and secondary schools in North Yorkshire and surrounding counties
We have appointed Veritau to be its data protection officer. Their contact details are:
Information Governance Office
Veritau
West Offices
Station Rise
York
North Yorkshire
YO1 6GA
Email: infogov@northyorks.gov.uk
Tel: 01904 552848
We collect Information on Special Diets and Food Allergens/Intolerances for children and young people requiring a school meal. To do this we collect the following:
We will collect the following special category data:
We also hold the names and addresses of the Parent/Carer on the SD1 (special diet) form to enable us to contact the parent directly if we need further information.
The information is needed to enable the Cook/Catering staff to provide a safe meal for children/young people who require a special diet.
We collect the special diet information required from the parent/guardian or school representative by filling in an SD1 (special diet) form, this is completed in conjunction with the school/parent/carer.
The information is shared with the catering team onsite.
Data held |
Retention period |
---|---|
Photograph of child. |
Reviewed yearly – retained for the length of the special diet requirement. |
Photograph of what the child has eaten on a daily basis, in the form of a list. |
Deleted after completion of a school term. |
Name of child |
Reviewed on a yearly basis/when any changes are made to the SD1 i.e. allergy/special diet requirement information changes. |
Special dietary requirements/Allergens specific to the child |
Reviewed on a yearly basis/when any changes are made to the SD1 i.e. allergy/special diet requirement information changes. |
Names and addresses of the parent/carer on the SD1 form |
Held for a year and then returned back to the school. |
We rely on the following lawful basis to process your personal data:
With regard to personal data:
With regard to special category data:
The legislations, policies and guidance that relate to this service includes, but is not limited to:
For more information about how we use your data, including your privacy rights and the complaints process, please see our corporate privacy notice.