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Conference, hall and meeting room hire

Our libraries have meeting rooms for hire by community groups and the public.

To book a room, or for more information, contact your local library or email Note that Boroughbridge meeting room is managed by the Boroughbridge Area Community Library Association (BACLA).

Venues and prices

Meeting rooms (up to 50 capacity)CapacityCommercial rateConcession rate 1
Boroughbridge (managed by BACLA)20£50£20
Harrogate (Victoria room)14-18£60£20
Harrogate (Victoria room - theatre style)24£60£20
Scarborough (small room)50£60£20
Meeting rooms (up to 15 capacity)CapacityCommercial rateConcession rate 1
Boroughbridge (half room) (managed by BACLA)10£40£15
Crosshills (interview room)4£40£15
Harrogate (Claro room)4£50£15
Harrogate (Carnegie room)6£50£15
Harrogate (Nidderdale room)6£50£15
Harrogate (children's library)-£40£15
Hawes (upstairs room)15£40£15
Hawes (downstairs room)6£40£15
Kirkbymoorside (interview room)4£40£15
Kirkbymoorside (ICT suite)10£40£15
Knaresborough (small room)8£40£15
Northallerton (penthouse)6£40£15
Pickering (small room)4£40£15
Scarborough (interview room)8£40£15
Sherburn (small room)6-8£40£15
Starbeck (small room)6£40£15
Stokesley (interview room)4£40£15
Whitby (small room)8£40£15
Scarborough Concert Room (220 capacity)Commercial rateConcession rate 1Concession rate 2
Morning session£125£60£40
Afternoon session£125£60£40
Evening session£225£125£55
All day (excluding evening)£200£90£60
All day (including evening)£400£150£75
Crush Hall (per session as an ancillary to other rooms hired)£10£7.50£7.50
Hire of grand piano (additional charge for tuning, if required)£40£25£25
All librariesCommercial rateConcession rate 1
Use of boiler and up to 50 cups (additional set of cups cost £5)FreeFree
Branches (per half-day session)£40£15
PRS licence feePrice on applicationPrice on application
Hire of multi-media projector£30


Hire of SmartBoard (Harrogate, Kirkbymoorside)


Small interview rooms (maximum capacity 3)£10£5
Hire of computers for training / group sessions (external)£5 per PC per session

£5 per PC per session

Hire of computers for training / group sessions (internal or community groups)

£3 per PC per session during opening hours

£10 single fee when library closed

£3 per PC per session during opening hours

£10 single fee when library closed

  • Concession rate 1 is granted to non-profit making organisations;
  • Concession rate 2 is restricted to Scarborough based non-profit making organisations with less than 100 members;
  • When hiring a grand piano at Scarborough, an additional charge will be made for tuning, if required;
  • When hiring the Scarborough concert room, there is an hourly surcharge for booking the room outside of normal working hours.


At the discretion of the local staff, a 20 per cent deposit will be required when bookings are taken. In the event of a booking being cancelled by the organiser, this deposit is non-refundable.

A £12.50 per hour surcharge for bookings outside normal working hours will be levied for all venues.

Conference, hall and meeting room hire - frequently asked questions

This page was last updated on 29 April 2016