To help schools decide what to keep, how long to keep it for and who can access what information under the Freedom of Information Act, guidance has been provided by both the Department for Children, Schools and Families and North Yorkshire County Council. More information can be found below.
North Yorkshire County Council, as the Local Authority (LA), uses information about children for whom it provides services, to enable it to carry out specific functions for which it is responsible, such as the assessment of any special educational needs the child may have. It also uses the information to derive statistics to inform decisions on (for example) the funding of schools, and to assess the performance of schools and set targets for them. The statistics are used in such a way that individual children cannot be identified from them. Data will be shared with other local authorities where necessary to assist them to fulfil their duties, for example to ensure that children are not missing education. The LA is also required to maintain the accuracy of the information held on ContactPoint about children and young people in their area.
North Yorkshire County Council will use information about its school workforce for research and statistical purposes, and to evaluate and develop education policy and strategies. The statistics are used in such a way that individual staff cannot be identified from them. The County Council may also use it to support and monitor schools regarding sickness and recruitment of staff.
Primary Care Trusts (PCT) use information about pupils for research and statistical purposes, to monitor the performance of local health services and to evaluate and develop them. Again, the statistics are used in such a way that individual pupils cannot be identified from them. Information on the height and weight of individual pupils may however be provided to the child and its parents and this will require the PCT to maintain details of pupils' names for this purpose for a period designated by the Department of Health following the weighing and measuring process. Primary Care Trusts may also provide individual schools and LAs with aggregate information on pupils' height and weight. Where appropriate, PCTs will receive information from schools about individual pupils changing school (or address) and use it to ensure continuity of health care.
Further information is available via www.nyypct.nhs.uk, or http://www.nhs.uk/Pages/homepage.aspx or from North Yorkshire and York Primary Care Trust Patient Advice and Liaison Service (PALS) offices at Harrogate, Thirsk, Malton and York. Contact details are:
Telephone: 0800 06 88 000 (an answer phone operates outside office hours)
RNID: To call an ordinary typetalk telephone from a Textphone, use the prefix 18001.
Post: PALS, FREEPOST, NEA 13107, York, YO31 7ZX
E-Mail: nyy-pct.pals@nhs.net
Connexions Services
For pupils of 13 years and over, schools are legally required to pass on certain information to Connexions services providers on request. Connexions is the government's information and advice service for all young people aged 13 to 19 in England. This information includes the name and address of the pupil and parent, and any further information relevant to the Connexions services' role.
However parents, or the pupils themselves if aged 16 or over, can ask that no information beyond name and address (for pupil and parent) be passed on to Connexions. If as a parent, or as a pupil aged 16 or over, you wish to opt-out and do not want Connexions to receive from the school information beyond name, address and date of birth then please contact your child's school.
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The county record office
archives@northyorks.gov.ukTel: 01609 777585 Fax: 01609 777078 |
Strategic services group
phyl.grant@northyorks.gov.ukTel: 01609 532551 |