Find out about the annual review of your child's statement of special educational needs.
If your child has a statement of special educational needs we must review the statement once a year to monitor your child's progress and make sure the statement continues to meet their needs.
The purpose of the annual review is to:
- assess your child's progress;
- review the special provision made for your child;
- consider the appropriateness of the statement; and
- set new targets.
If there is concern about your child's progress, their needs have changed significantly or they are at serious risk of exclusion (and if you and the school agree), then the annual review may be brought forward. This is called an interim review.
Who can attend the review
The following people may attend the review:
- parents or carers;
- the school special educational needs coordinator;
- a relevant teacher;
- a representative from North Yorkshire County Council's education support services;
- therapists and other health experts involved with your child; and
- anyone you or your child's head teacher or special educational needs coordinator considers appropriate.
You can really make a difference to the meeting by sharing your views. You can also take a friend or supporter to the meeting if you want.
Preparing your report for the meeting
The head teacher or special educational needs coordinator will ask for written reports from you (the school should give you a form for this), your child's teachers and others invited to the meeting. These reports should be sent to everyone who has been invited two weeks before the review to allow time to read them. The views of people who are unable to attend will also be asked for.
In your report you should include:
- your views on your child's progress over the last year;
- what has pleased you and concerns you may have;
- what you feel are the needs of your child in the coming year; and
- what you think you and the school can do to meet those needs.
What to expect at the annual review
The meeting will normally include:
- your views of the past year's progress and the views of your child and the school;
- how well objectives in Part 3a of the statement, and objectives agreed at the previous annual review, have been met;
- objectives for the next year;
- the support needed from the school and parents or carers to meet those objectives;
- any further action needed and who will be responsible for this; and
- whether the statement needs amending, or is no longer needed.
After the annual review
The school will prepare a report summarising the results of the review meeting and setting out targets for the next year. The report will be sent to everyone involved in the review.
The head teacher will send the annual review report to North Yorkshire County Council's special educational needs section. If there is a significant change in provision or a change of school recommended for your child the report will then be discussed at a special educational needs advisory panel which will:
- review your child's statement in light of the report;
- decide whether to accept the head teacher's recommendations; and
- tell you, the head teacher and anyone else they think appropriate what their decision is.
If the panel recommends amendments to the statement the special educational needs officer will write and tell you about any changes we are planning to make and the reasons for the changes. You will then have 15 days to consider the proposed changes.
If you agree with the changes, your special educational needs officer will issue a final statement.
If you do not agree with the changes you can discuss this with your special educational needs officer and/or your parent partnership coordinator. They will also advise you on your right to appeal to the special educational needs and disability tribunal and how to access the independent mediation service.
Leaving school - the transitional annual review
It is particularly important to prepare your child for their move to adult life. The transitional annual review may involve people and organisations who will play a major role when your child leaves school.
When your child is in Year 9 a transition plan will be drawn up, as part of the annual review, to look at your child's needs as adult life approaches. It is updated at each annual review meeting until your child leaves school.
Who may be involved in the transition plan?
The school will provide information about learning programmes.
You and your family will give your views on what you would like for your child after they leave school, and what support you may need.
Your child will be able to say what they feel their needs are and what they would like to do after leaving school.
The local authority, along with the school and other professionals will be responsible for making sure that the transition plan is carried out.
Children and young people's services will be involved when a young person is in public care or is a 'child in need', or where they are already involved with a young person. Social care staff will advise whether your child will need social care services when they leave school.
Other professionals actively involved in supporting your child may be involved in the transition plan. There may be other planning meetings to oversee progress of the plan and you should be told about these by school staff.
Frequently asked questions
Meetings aren't always easy; however there are things you can do which can help.
Things to find out before the meeting:
- Why is the meeting being held?
- Who else has been invited and why?
- Is there anyone else you want to include?
- Is there paperwork you should have been sent before the meeting?
- Where and what time is the meeting?
- Where can you park?
- Who do you ask for when you get there?
- What do you want to get out of the meeting?
- Will someone be taking notes of the meeting?
Make a note of questions to ask and points that you wish to raise and take it with you.
Remember that you can usually take someone to support you at the meeting.
At the meeting:
- Be on time. You'll feel calmer and it will give you time to do what you need to do to feel ready. Take deep breaths, look over your notes and visit the toilet.
- At the beginning of the meeting everyone should introduce themselves, but if this doesn't happen, ask them to do so.
- Don't be afraid to ask questions.
- Sometimes people at meetings may use words you don't understand. If you are unsure, ask them to explain what they are talking about.
- Summarise what you think is being said to make sure you've got it right and check that everyone has understood your views.
- Note any action points. Make sure people are clear about what they have agreed, and what actions will follow.
- Make sure that any reports or paperwork from the meeting are going to be sent to you.
After the meeting:
- If the actions are not followed up, contact the person who organised the meeting to see how things are going, or if and why there are any hold-ups.
Wherever possible, your child should be actively involved in the review process and should go to all, or part, of the meeting. Your child should be encouraged to give their views.
When your child is in Year 5 it is important to discuss your child's transfer to secondary school at the Year 5 annual review meeting. By the end of October in Year 6, you will be asked to say which school you would like your child to attend for their secondary education. By discussing this in Year 5 with the professionals who know your child well, it will allow you to make an informed decision with your child in good time.