Find answers to a range of frequently asked questions about the school admissions process.

If at any point you require assistance with your application you should contact our admissions team who will be happy to help.

Important information to consider

    We make the decisions about admissions to North Yorkshire community and voluntary-controlled schools. This is based on the over-subscription criteria.

    Admissions to voluntary-aided, foundation, trust schools and academies are controlled by their governing bodies. You can get policies for these schools from the school concerned. We do, however, coordinate admissions on their behalf and will make the offer of a place. If you want to apply to a voluntary-aided, foundation, trust school or academy, you should name it as a preference on the online or paper common application form.

    It is important to note that some voluntary aided schools require parents/carers to provide additional information by completing a supplementary information form. Failure to complete and submit this form to the school will mean that you application is considered after all other applications for which a form was submitted. Where the school is oversubscribed this could mean that a place cannot be offered to your child. If you have any queries about this issue please speak directly to the relevant school.

    In line with the Government's coordinated admission scheme, all applications for school places need to be made through your home authority. Local authorities will then liaise with each other regarding cross border requests to make sure places are allocated according to the relevant admissions criteria.

    You can get details of the admission criteria for schools outside North Yorkshire by contacting the authority responsible for admissions to that school.

    Think ahead

    Places at secondary schools are based on your home address, not the primary school your child will, or may, be going to. If you list a primary school which is not your normal area school, your child may not be able to transfer to secondary school with their friends.

    If you require any information concerning the normal geographical area serving a particular school, please contact the admissions team.

    Please note a child will not normally be eligible for free home-to-school transport until the term in which they turn five.

    If you list a school which is not your normal area school, you will normally be responsible for transport arrangements and costs.

    Nursery schools and nursery and pre-reception classes

    Some schools run a nursery class, these are are marked by the letter 'N' in the list of primary schools. A small number of other schools admit pre-reception children from the term after their fourth birthday. These are marked by a 'P' on the list of primary schools.

    Parents must be aware that attendance at a nursery or pre-reception class attached to a primary school neither guarantees nor gives priority to a place at that school. To prioritise children attending the nursery would discriminate against:

    • Younger children;
    • Children who are attending a nursery class in another school or setting; and
    • Children whose parents choose not to use any of the pre school provision available.

    Parents of children who attend a pre-reception or nursery class must apply if they want their child to be given a place in the school's reception class. That application will be considered alongside all other applications. We will apply our normal admission policy and appeal arrangements.

    Provision for two, three and four year olds

    All three and four year olds are entitled to 15 hours per week of free Early Years Foundation Stage provision from the beginning of the school term following their third birthday until compulsory school age. This free entitlement can be taken up in maintained school nursery classes and/or private and voluntary sector Ofsted registered provision. It is your choice as to which type of provision is most appropriate for your child and most convenient for your individual circumstances.

    All early years providers, whether schools, day nurseries, preschools or child-minders, have to meet Early Years Foundation Stage requirements and your child will get the same experiences whichever type of provision you choose, it is only the environment that changes.

    To be eligible to offer the free entitlement, early years providers have to register with us, and we maintain a directory of providers. You can get information on all Early Years Foundation Stage providers from the North Yorkshire Families Information Service website at www.nyfamilies.info or by calling 01609 533483, our staff will be pleased to talk you through the options available to you.

    You can access the 15 hours of free provision flexibly, within the following parameters:

    • To be taken over a minimum of two days.
    • Sessions can vary in length but the minimum length is 2½ hours.
    • The earliest a session can start is 7am and the latest it can finish is 7pm.
    • You do not have to take all the 15 hours with one early years provider but the maximum number of providers you can use is two.
    • It is also possible to 'stretch' the entitlement by taking fewer hours a week over more weeks of the year.

    This flexibility is designed to enable you to plan provision that best suits you and your child. You cannot assume that all the Early Years Foundation Stage providers in your area will be able to meet your requirements, but you can expect as a minimum to be able to access provision either as five sessions of three hours (five mornings or afternoons or a combination of mornings and afternoons) or as three sessions of five hours, although not necessarily at every setting.

    Once you have chosen the provision you wish to use you will be asked to sign a parental agreement that specifies exactly when your child will attend. This agreement will remain in force for at least a school term and possibly for the whole school year.

    Applications for a place at a nursery school or a school with a nursery class should be made directly to the head teacher.

    Priority for admission to community and voluntary-controlled nursery schools and classes are set out on our admissions policy page.

    Provision for two year olds

    From September 2013 certain groups of two year olds are eligible for 15 hours of provision in exactly the same way as three and four year olds. To be eligible the family must be receiving at least one of the income support; income based job seeker's allowance; child tax credit with income less than £16,190 and not receiving working tax credit; support under part VI of the Immigration and Asylum Act 1999; guarantee element of state pension credit.

    Eligibility checks are undertaken by the Families Information Service, to whom applications must be made. You can contact them on 01609 533483 or email FIS.information@northyorks.gov.uk.

    In addition all children who are currently or have been previously looked after are also eligible. This includes those who have left care through adoption orders, residence orders or special guardianship orders.

    Infant class sizes

    Infant classes (Key Stage 1 - Reception Year 1 and Year 2) must not contain more than 30 pupils with a single school teacher. Additional children may be admitted under limited exceptional circumstances. We will need to take account of this when we offer places in reception and other infant classes.

    Help and advice on applying for a school place

    If your child is aged between 5 and 16, you have a legal duty to ensure they receive a full-time education suitable for their age and ability and we must make arrangements to help you decide which school you would prefer your child to attend.

    As a parent or carer, you are able to preference any school you would like your child to attend.  We encourage parents to preference between 3 and 5 different schools and to rank them in order of preference.  When making your preferences it is important you check which school serves your home address, this may be known as your catchment, local, normal or appropriate school. You can find information on types of schools here. If you list a school which is not your catchment school you will be responsible for transport arrangements and any associated costs.

    Information for children with a final statement of special educational needs (SEN) or an education health and care plan (EHCP) can be found here. [ADD LINK[

    The best way to find the right school for your child is to:

    • visit the school and meet the head teacher, staff and pupils;
    • attend school open evenings (if held);
    • view the school website, prospectus or brochure;
    • view supporting information on the North Yorkshire website; and
    • review reports for schools in your area on the Office for Standards in Education (Ofsted) website.  

    If you are a North Yorkshire parent and you are requesting a school place in another local authority, you still need to list it on your common application form. If you do not live in North Yorkshire, you need to ask your home local authority for information on how to apply on their form.

    We coordinate admissions to all schools except independent schools.  The School Admissions Code (2014) states admission authorities must allocate places on the basis of their determined admission arrangements only, and a decision to offer or refuse a school place must not be made by a single individual in an admissions authority.  Where a school is its own admissions authority the whole governing body or admissions committee, established by the governing body, must make such decisions.  It is important you understand the type of school you are applying for, as the type of school affects the criteria used to determine which children will be offered places, who make the decisions and who you must appeal to if you are unhappy with the decision. 

    Please note head teachers or other school officials are not allowed to give any indication of whether your application will be successful.  In addition they cannot inform parents their child has been allocated a place before a formal offer has been made by the local authority. 

    When a school is oversubscribed, that is, where there are more applications than places available, the allocation of places is determined by the published admissions criteria.  Part of the criteria uses the child's principle, permanent home address.  You must notify us of any change of address immediately.  The definition of 'home address' or 'principle, permanent residence', for the purpose of school admissions is the address at which your child resides most of the time.  If the residency of your child is split between both parents, we consider the home address to be the address where the child lives for the majority of the school week (Monday to Friday).  Parents will be required to complete and return a split residency form detailing the split.

    Fraudulent or intentionally misleading applications and address verification

    The authority has a duty to ensure the allocation of school places is carried out in a fair and equitable manner.  Whenever a school place is obtained through the use of a fraudulent or intentionally misleading address, another child is deprived of their rightful place, therefore we check carefully to ensure correct addresses are used to prioritise applications. 

    Where the local authority has reason to suspect information in support of an application may be fraudulent or intentionally misleading, a range of checks will be undertaken on behalf of the local authority.  This may include a visit to the address in question.    If an address used to support an application for a community or voluntary controlled school is found to be fraudulent or intentionally misleading, the local authority reserves the right to withdraw the offer of a place.  In cases where the application is for a Foundation, Free, Trust, Voluntary Aided or Academy school, the local authority will inform the relevant school of its findings. 

    Short-term tenancies (of less than 12 months) entered into for the sole purpose of securing a place at a particular school will not qualify as the 'home address' or 'principle permanent residence'. You should be aware it is not usual practice for us to accept a temporary address if you still possess a property which was previously used as your home address.

    If you have reason to believe another parent has not provided the correct information on their application form please contact the admissions, transport and welfare benefits team in confidence.

    It is very important you submit a common application form to ensure you child is allocated a school place.

    Primary to secondary school transfer

    Parents of children born between 1 September 2005 and 31 August 2006 who are due to transfer to secondary school in September 2017 must submit their application form by 31 October 2016

    Please note, if your child attends Eskdale School, was born between 1 September 2002 and 31 August 2003 and is due to transfer school at the end of Year 9 you must also submit your application form by 31 October 2016.        

    Admission to Reception class and Infant to Junior school transfers

    Parents of children born between 1 September 2012 and 31 August 2013 who are due to start in Reception class in September 2017 must submit their application form by 15 January 2017. If your child was born between 1 September 2009 and 31 August 2010, attends an infant school and you wish them to transfer to a junior school you must also submit your application form by 15 January 2017. 

    In Year transfers

    If you wish your child to transfer schools at any other time you should complete an in year application form.  This includes parents who wish their child to transfer from an infant school to a primary school at the end of year 2.       

    If you are experiencing difficulties which mean your child is unable to attend school or obtain the full benefits from their education, you can access support from a home-school worker or an education social support worker. Your child's school will be able to provide you with the telephone number or contact them on your behalf.

    Information on what to do if your circumstances change, move into the area after the closing date, or need to change preferences after you've submitted your application.

    What do I do if I move into the area after the application closing dates?

    You must notify the admissions, transport and welfare team immediately either by letter or email

    Please note we cannot take notification of a change of address over the telephone

    We will be unable to consider any changes to your application after 27 January 2017 (secondary applications) and 10 March 2017 (primary applications) to enable us to co-ordinate with other authorities.  If you move into the area after the national offer day, our ability to meet your preferences may be reduced. In this situation, the Local Authority will consider each application on its own merits.    

    In the case of UK Armed Forces personnel and other Crown servants, school places will be allocated as described in the admissions policy. In respect of an admission into reception year, a child of UK Armed Forces personnel and other Crown servants may be allocated a place at their catchment area school as an 'excepted pupil' to the 'class size 30' legislation.  

    How to fill in the application form if you are intending to move house

    You must use the address at which you are living when you complete the application form. If you are applying online you may use the additional information box, within the preference screen, to provide details of any intended move.  You must advise the admission, transport and welfare team in writing or by email  as soon as the move has taken place and you may be required to provide proof of residency at your new address.

    We will not be able to consider any changes after the 27 January 2017 (secondary applications) and 10 March 2017 (primary applications) to allow us to co-ordinate with other authorities.

    If you are applying on a paper copy of the common application form, you should use your current address initially and advise the admission, transport and welfare team in writing or by email as soon as the move has taken place.  You should be aware it is not usual practice for us to accept a temporary address if you still possess a property which was previously used as your home address.

    What should I do if I want to change my preference?

    If you wish to change your preferences after the closing date you will need to provide reasons for the change. Without a reason that is acceptable to us, for example moving house, we will consider it to be a late application and it will be processed after we have considered all other applications.

    We will be unable to consider any changes after 27 January 2017 for secondary applications and 10 March 2017 for primary applications to enable us to co-ordinate with all other admission authorities. After the offer date, we will allocate your child a place at your preferred school if possible, or your child will be placed on a waiting list and you will be offered the right to an admission appeal. You may also need to contact the school to complete a supplementary information form (SIF).

    Fraudulent or intentionally misleading applications and address verification 

    The local authority has a duty to ensure the allocation of school places is carried out in a fair and equitable manner.  Whenever a school place is obtained through the use of a fraudulent or intentionally misleading address, another child is deprived of their rightful place, therefore we check carefully to ensure correct addresses are used to prioritise applications.

    Where the local authority has reason to suspect information in support of an application may be fraudulent or intentionally misleading, a range of checks will be undertaken on behalf of the local authority.  This may include a visit to the address in question. If an address used to support an application for a community or voluntary controlled school is found to be fraudulent or intentionally misleading, the local authority reserves the right to withdraw the offer of a place.  In cases where the application is for a Foundation, Free, Trust, Voluntary Aided or Academy school, the local authority will inform the relevant school of its findings. 

    Short-term tenancies (less than 12 months) entered into for the sole purpose of securing a place at a particular school will not qualify as the 'home address' or 'principle permanent residence'. You should be aware it is not usual practice for us to accept a temporary address if you still possess a property which was previoulsy used as your home address.

    If you have reason to believe another parent has not provided the correct information on their application form please contact the admissions team in confidence.

    In line with the School Admissions Code (2014) we operate an equal preference with ranking system.

    This is a national model designed to ensure, as far as possible, parent/carers' preferences for particular schools are considered fairly, equitably and consistently. 

    Equal preference requires the admission authority to consider all preferences received for a particular school (first, second, third, fourth and fifth) equally and, where the school is oversubscribed, apply the oversubscription criteria.  Where more than one preference can be met the local authority will offer the highest ranking preference.  

    Below is a glossary of terms used throughout the admissions website.

    • Academic Year
      A period of time commencing 1 August and ending 31 July the following year, as defined by Section 88M of the School Standards and Framework Act 1998 (SSFA 1998).
       
    • Admission Authority
      This is the body responsible for setting and applying a school's admission arrangements.  In respect of community or voluntary controlled schools, this means the County Council.  When referring to foundation, trust or voluntary aide schools it means the governing body of the school and for academies it means the academy trust.
       
    • Admission Arrangements
      The overall procedure, practices and oversubscription criteria used to allocate school places.
       
    • Catchment School
      This is the school allocated by the local authority from the geographical area in which your address falls.  This may also be referred to as the 'normal, local or appropriate' school for your home address.   
       
    • Common Application Form (CAF)
      This is the form used by parents to list their preferences when applying for a school place.
       
    • Co-ordination Scheme
      The process by which local authorities' co-ordinate the distribution of school places in their area.  All local authorities are required to co-ordinate admissions for the normal year of entry into schools, that is, entry in Reception classes, transfers from infant to junior schools and transfers to secondary schools.
       
    • Determined Admission Arrangements
      Admission arrangements which have been formally agreed by the admission authority, for example, agreed at a meeting of the admission authority and recorded in the minutes of the meeting.
       
    • Education, Health and Care Plan (see also Statement of Special Educational Needs)
      An Education, Health and Care Plan (EHCP) is for children and young people who need additional support over and above that available through special educational needs support.  The plan identifies educational, health and social needs and details the level of support required to meet those needs. (DfE, 2015)
       
    • Governing Bodies
      These are corporate bodies of people responsible for the strategic management of the school, ensuring accountability and monitoring and evaluation.
       
    • Grammar Schools (designated)
      These are the 164 schools designated under Section 104(5) of the SSFA 1998 as grammar schools.  Grammar schools select their pupils on the basis of academic ability.
       
    • Local Authority (LA)
      This is the local government body responsible for the education service in its own area.  In respect of North Yorkshire, this is North Yorkshire County Council. 
       
    • Local Government Ombudsman (LGO)
      An independent, impartial and free service which investigates complaints of maladministration by certain public bodies, for example, local authorities.
       
    • Looked After Children (see also Previously Looked After Children)
      These are children in the care of a local authority as defined by Section 22 of the Children Act 1989.  In relation to school admissions legislation a 'looked after child' is a child in public care at the time of application to school.  
       
    • National Offer Day
      The day each year on which local authorities are required to send the offer of a school place to all parents of children who, on 1 September that year will start school in reception class, transfer from infant to junior school, or transfer to secondary school.

      ​For secondary school transfers this is 1 March each year, or the next working day if the 1 March falls over a weekend or on a public bank holiday.  For primary schools it is 16 April each year, or the next working day if the 16 April falls over a weekend or on a public bank holiday. 
       

    • Oversubscribed School
      This is a school where more applications have been received than there are places available.
       
    • Oversubscription Criteria
      This refers to the conditions or priorities an admission authority applies when allocating places for an oversubscribed school.  It determines which children will be allocated places at the school.
       
    • Previously Looked After Children (see also Looked After Children)
      Previously looked after children are children which were looked after, but ceased to be so because they were adopted or made the subject of a Child Arrangement Order (CAO) or Special Guardianship Order (SGO, immediately following being in the care of a local authority.
       
    • Sibling
      The term 'sibling' refers to a brother or sister, adopted brother or sister, half-brother or sister, step-brother or sister, or the child of the parent/carer's partner where the applicant child is living in the same family unit and at the same address as the named sibling.  
       
    • Statement of Special Educational Needs (see also Education, Health and Care Plan)
      A Statement of Special Educational Need (SEN) is made by the local authority under Section 324 of the Education Act 1996, specifying additional educational support required for a child.
       
    • Summer Born Children
      The term 'summer born' refers to children born between 1 April and 31 August each year.
       

    Sources: DfE, School Admissions Code 2014

    It is important you name between 3 and 5 different schools and you list them in order of preference. Listing only 1 school or the same school more than once, will not increase your chances of obtaining a place at that school and may lead to you being allocated a place at a school you would prefer your child not to attend.

    Parents who have expressed a preference for a school will be considered first.  If you do not preference a school, we will allocate a place at the catchment school for your home address if there are places available.  If the catchment school for your home address is oversubscribed we will allocate a place at the nearest school with a vacancy, which may be some distance from your home.  The number of applications varies from year to year therefore, even though your neighbour's child or even an older brother or sister of your child was offered a place at a particular school in a previous year, it does not guarantee a place will be allocated this year.         

    It is important for you to note infant and junior schools are separate schools.  If you apply for a place at an infant school for your child and they have a brother or sister at the junior school we will not give your application priority under the sibling link criterion.

    If you have multiple birth children, for example twins or triplets, we will try, wherever possible, to offer all the children a place at the same school.  Infant classes (Key Stage 1) should be restricted to no more than 30 children with a single school teacher in accordance with the School Admissions Code (2014).  Additional children may be admitted under limited exceptional circumstances, for example a child whose twin or sibling from a multiple birth has been admitted other than as an excepted pupil.  These children will remain as 'excepted pupils' whilst they remain in an infant class or until the class numbers fall back to the current infant class size limit.      

    Our overall aim is to ensure a single offer of a school place is made on the national offer day and that we meet your highest preference wherever possible.  We have a good record of meeting parental preferences however not all children will be offered a place at the school named as their highest preference.  Please note it is important to let us know if you intend to home school your child or they are to be educated at an independent school. 

    If you live within another local authority but would like a North Yorkshire school we will try and accommodate your preferred school however we do not need to do this if:

    • this would affect the education of other children because the school is oversubscribed;
    • your preferred school is an academy, a voluntary aided, foundation or trust school and meeting your preference would not be in line with their admission arrangements; or
    • the arrangements for admission to the preferred school are based totally or partly on your child's academic ability, and meeting your preference would not be in line with the school's selection arrangements.

    Enhanced mainstream provision

    A number of schools across the county have enhanced mainstream provision for a range of special educational needs.  Access to enhanced mainstream provision is shared across the wider local area.  A child may access the provision when the local authority deems the child has special educational needs and the provision is appropriate to meet those needs.  It is important to note the presence of enhanced mainstream provision at a school does not form part of the local authority's admission policy and is not considered as a reason for applying for a place at that particular school unless a child has a final statement of special educational needs (SEN) or an education health and care plan (EHCP) which names that school.  

    We are able to offer some financial assistance schemes including:

    • free school meals for families receiving various state benefits;  and
    • reduction of fees for board and lodgings in residential centres for families receiving various state benefits.

    Schools must provide, free of charge, any activities which take place out of school hours but relate to the national curriculum or form part of a public exam syllabus.  The exception to this is where the activities are provided by Bewerley  Park and East Barnby Outdoor Centres.  Schools may charge for the cost of board and lodgings on field trips and may ask for voluntary contributions for activities which the law does not allow them to charge for.  Schools may levy a charge for certain activities but only after the governors have agreed on a detailed policy for charging.   

    General admissions questions

    When you apply for a school place you will be asked to certify you are the parent or carer of the child in the declaration section of the common application form.

    For education purposes, any adult with parental responsibility or day to day legal responsibility for the child may be treated as a parent.  

    Yes - everyone must apply.

    If you would like your child to attend a school which is state funded, the law states you must make an application for admission.  Neither the local authority nor the school will assume you want a place and reserve one for you; even if you have an older child attending the same school, your child attends a nursery class at the school or you live next door to the school.  

    You must submit a common application form (CAF). 

    You can do this online.

    There are a number of benefits to applying online:

    • it is quick, safe and secure;
    • it is available 24/7;
    • you will receive an electronic acknowledgement once you have submitted your application; and
    • you will be able to find out which school your child has been offered on national offer day.

    Free access to the internet is available at all North Yorkshire libraries.

    You can find your local library here.

    If you are unable to access the internet or have poor reception in your area, paper copies are available on request.

    The form should be completed by the parent or carer of the child.

    For education purposes, any adult who has parental responsibility or day to day legal responsibility may complete the common application form.

    Please be aware that if you apply using the paper copy, notification of a school place will be posted 2nd class on national offer day which, allowing for postal times, means that you will find out your allocation a day or two later than online applicants.

    Please read the admissions policy for your preferred schools' carefully. If you think your child has exceptional social or medical reasons to attend your highest preference school please include the details on the common application form and provide supporting evidence from an appropriately qualified professional.  All the information you provide will be treated confidentially.  If you require help completing the common application form, or cannot complete it online and need paper copy, please contact the admissions, transport and welfare team.

      If you live in North Yorkshire and want to apply for a place at a faith school you must complete a common application form.

      In addition, you must also contact the school direct. If your preferred school requires you to complete a supplementary information form (SIF), failure to do so will result in your application being considered after all other applications for which a completed supplimentary information form was submitted.  The school prospectus will contain information regarding the school's admission arrangements including whether or not a supplimentary information form is required.  If you have any queries regarding admission to a voluntary-aided faith school please contact the school.  

      No.

      Regardless of more than one parent having parental responsibility only one application per child will be accepted.

      In accordance with the school admission code (2014), the local authority may only offer one school place per child.

      If parents disagree which school they would prefer their child to attend a school place will not be offered until the dispute has been resolved.

      The local authority will require evidence of parental agreement in the form of either, written confirmation from each parent or a Court Order.  If an agreement has not been reached before National Offer Day all preferences will be suspended and the local authority will seek to offer a place at the nearest school, with places available, to the child's principle permanent residence.

      Applications are processed on the basis of where the child lives.

      Both expressions refer to the address where the child lives for the majority of the school week (Monday to Friday).

      Where parents live at separate addresses but share care of their child, the child's principal address is considered to be the address where the child lives for the majority of the school week (Monday to Friday).

      Parents will be required to complete a split residency form confirming which days of the week the child lives with them.

      Fraudulent or intentionally misleading applications and address verification 

      We have a duty to ensure the allocation of school places is carried out in a fair and equitable manner. Whenever a school place is obtained through the use of a fraudulent or intentionally misleading address, another child is deprived of their rightful place. We therefore check carefully to ensure correct addresses are used to prioritise applications.

      Where we have reason to suspect information in support of an application may be fraudulent or intentionally misleading, a range of checks will be undertaken, which may include a visit to the address in question. If an address used to support an application for a community or voluntary controlled school is found to be fraudulent or intentionally misleading, we reserve the right to withdraw the offer of a place. In cases where the application is for a foundation, free, trust, voluntary aided or academy school, we will inform the relevant school of our findings.

      Short-term tenancies (less than 12 months) entered into for the sole purpose of securing a place at a particular school will not qualify as the 'home address' or 'principle permanent residence'. You should be aware it is not usual practice for us to accept a temporary address if you still possess a property which was previously used as your home address.

      If you have reason to believe another parent has not provided the correct information on their application form please contact the admissions team in confidence.

      When you apply for a school place you will be asked to certify you are the parent or carer of the child in the declaration section of the common application form.

      For education purposes, any adult with parental responsibility or day to day legal responsibility for the child may be treated as a parent.

      The closing dates for submitting common application forms are:

      • 31 October 2016 for secondary school applications; and
      • 15 January 2017 for primary school applications (reception class and infant to junior transfers).

      If you submit your common application form after the closing dates you must provide a reason for why it is late.

      Without a reason that is acceptable to the admission authority, your application will be deemed late and will be considered after all other applications.

      For example, an application for a child living outside the catchment area for the school will be considered before a late application for a child living within the catchment area of the school.

      You may still be allocated a place at your preferred school if the school is undersubscribed and there are places available. If you do not return your common application form at all, and your child is not already attending a North Yorkshire school, we may not know they need a school place.

      You must notify the admissions, transport and welfare team immediately either by letter or email

      Please note we cannot take notification of a change of address over the telephone

      We will be unable to consider any changes to your application after 27 January 2017 (secondary applications) and 10 March 2017 (primary applications) to enable us to co-ordinate with other authorities.  If you move into the area after the national offer day, our ability to meet your preferences may be reduced. In this situation, the Local Authority will consider each application on its own merits.    

      In the case of UK Armed Forces personnel and other Crown servants, school places will be allocated as described in the admissions policy. In respect of an admission into reception year, a child of UK Armed Forces personnel and other Crown servants may be allocated a place at their catchment area school as an 'excepted pupil' to the 'class size 30' legislation

      You must use the address at which you are living when you complete the application form.

      If you are applying online you may use the additional information box, within the preference screen, to provide details of any intended move.  You must advise the admission, transport and welfare team in writing or by email  as soon as the move has taken place and you may be required to provide proof of residency at your new address.

      We will not be able to consider any changes after the 27 January 2017 (secondary applications) and 10 March 2017 (primary applications) to allow us to co-ordinate with other authorities.

      If you are applying on a paper copy of the common application form, you should use your current address initially and advise the admission, transport and welfare team in writing or by email as soon as the move has taken place.  You should be aware it is not usual practice for us to accept a temporary address if you still possess a property which was previously used as your home address.

      Yes.

      If you do not list the catchment school for your home address as a preference it may fill up with children whose parents have listed it as a preference.  If we are then unable to offer you your preferred school we would have to look at the next nearest school with places available.  This school may be further away from your home address than you would like, therefore you should consider carefully how you intend to get your child to school.  If your home address is in a joint catchment area you will be given priority in accordance with the admissions criteria at each of those schools.  If you are unaware of the catchment school for your home address, please contact the admissions, transport and welfare team

      Please note if you list a school which is not your catchment school you will be responsible for transport arrangements and any associated costs for the duration of your child's time at that school.  Details of our transport policy can be found on the North Yorkshire website.

      Yes.

      You may preference up to 5 schools and it is recommended you preference more than one.

      Please do not be tempted to list the same school several times or list only 1 preference if there other schools you would be prepared to consider. It does not help or improve your chances in any way and may result in your child being offered a place at a school you would least prefer them to attend.

      Based on past experience we have a good record of meeting parents' requests however we cannot guarantee your child will be offered a place at your preferred school.

      You can view the gudiance for primary and secondary applications here to establish whether your preferred school has been oversubscribed in previous years.

      If you wish to change your preferences after the closing date you will need to provide reasons for the change. Without a reason that is acceptable to us, for example moving house, we will consider it to be a late application and it will be processed after we have considered all other applications.

      We will be unable to consider any changes after 27 January 2017 for secondary applications and 10 March 2017 for primary applications to enable us to co-ordinate with all other admission authorities. After the offer date, we will allocate your child a place at your preferred school if possible, or your child will be placed on a waiting list and you will be offered the right to an admission appeal. You may also need to contact the school to complete a supplementary information form (SIF).

      National offer days for 2017 entry are:

      • Transfer to secondary school - 1 March 2017
      • Transfer from infant to junior school - 18 April 2017
      • Admission to reception class - 18 April 2017

      In accordance with the schools admission code (2014), national offer days are 1 March for secondary schools and 16 April for primary schools, or the next working day if these fall over a weekend or bank holiday. National offer day for primary applications in 20174 will be Tuesday 18 April 2017.

      If you applied online you will be notified by email on national offer day, alternatively you may log into your account to view the offer.

      If you applied using a paper common application form you will be notified by letter which will be posted 2nd class on national offer day, meaning you will receive your allocation a day or two later than online applicants.

      No.

      It is not possible to guarantee a place for siblings.  The number of pupils who are offered a place depends on the number who apply and where they live.   

      All the information you need will be contained within the allocation letter or email you receive.

      You do not have to do anything if you wish to accept a place offered at a community or voluntary controlled school. To accept places offered at schools which are their own admission authority please contact the school direct.  

      If you have not been offered your preferred school you have a statutory right to an admission appeal. You should retain all correspondence you receive as it may be required if you lodge an appeal.

      With effect from September 2016, free school transport will be provided to the catchment school or nearest school to your home address if it is over the statutory walking distances set out in Section 444(5) of the Education Act 1996:

      • 2 miles for children under the age of 8 years;
      • 3 miles for children aged 8 years and over; or
      • Where the route to the catchment or nearest school is not safe to walk when accompanied by a responsible adult.

      If the nearest catchment or nearest school is full, transport will be provided, in accordance with the Authority's transport policy, to the nearest school with places available. 

      The following categories of children from low income families (children entitled to free school meals or whose parents are in receipt of the maximum level of Working Tax Credit) are eligible for free home to school transport:

      • Children aged 8, but under the age of 11 who are attending their catchment or nearest school and the distance to that school is more than 2 miles.
      • Children in Years 7-11  who attend one of their three nearest secondary schools and the school is over 2 miles but less than 6 miles from where they live.
      • Children in Years 7-11 who attend the nearest denominational secondary school, where the distance is over 2 miles but less than 15 miles from home.
      • Children aged 5-11 who attend the nearest denominational primary school, where the distance is more than 2 miles but less than 5 miles from home. 

      Please note that this will be assessed on an annual basis and may be withdrawn if parents' benefits change.

      Find out more about school transport here.

      For information about sources of financial support for young people aged over 16, visit www.gov.uk.

      The local authority will maintain a waiting list for all over-subscribed community and voluntary controlled schools, using its oversubscription criteria, between national offer day and 31 December that calendar year; at which point the waiting lists will cease.

      Your child will not be placed on a waiting list for another school if we have been able to offer a place at one of your higher preference schools.  Schools that are their own admission authority, such as voluntary aided, foundation, trust schools and academies maintain their own waiting lists.

      Please note, a waiting list is a living document which can change, for example, when the offer of a place is turned down or a child moves in/out of area.  Whenever a change is made the waiting list is re-ranked in line with the published oversubscription criteria for the school. This means your child's position on the waiting list may move up or down accordingly.

      The school admissions code (2014) requires all admission authorities to maintain a waiting list for the standard year of entry into primary and secondary school, that is, reception and year 7 respectively. The code states each admission authority must maintain a clear, fair and objective waiting list for at least the first term of the academic year of admission that is, from national offer day up to and including 31 December.

      Admission authorities must state in their arrangements that when a child is added the list must be re-ranked in line with the published oversubscription criteria.  Priority must not be given to a child based on the date their application was received or the date their name was added to the waiting list.  However, 'looked after children', 'previously looked after children' and those allocated a place at the school in accordance with a fair access protocol must take precedence over those children on a waiting list.

      You must provide your child's legal surname.

      We can only accept a different name if you provide written evidence that everyone with parental responsibility for the child is agreeable to the change of name. 

      A deed poll or statutory declaration is not sufficient to allow the admissions, transport and welfare team or a school to change a child's surname, unless accompanied by written confirmation signed by all parties with parental responsibility agreeing to the change. 

      If either parent does not agree, or cannot be contacted, the name can only be changed legally by a court order. 

      It is the responsibility of the parent who wishes to change the surname to obtain the consent of the other person with parental responsibility.

      If you are applying for a community or voluntary controlled school, you must complete the relevant section of the common application form and provide supporting evidence from an appropriately qualified professional.

      This evidence should be current and state why your highest preference school is the only school which can meet your child's needs and the difficulties which would be encountered if your child had to attend another school.  Please note:   

      • Social reasons do not include domestic circumstances such as, parental work commitments, childcare arrangements or separation from your child's friends.
      • Medical evidence must be current and demonstrate the exceptional nature of your child's condition(s).  A confirmation of diagnosis is insufficient on its own as all mainstream schools are able to cope with a wide range of medical needs encountered by children. 

      Failure to provide this independent professional evidence by the closing date will mean your application will not be considered under criterion 2 (social medical reasons).  Instead it will be considered under criteria 3 or 4 (in catchment and out of catchment respectively) and you will have the right to an admission appeal at a later date if you do not obtain a place at your preferred school.  The closing dates for providing evidence of exceptional social or medical reasons are:

      • Transfer to secondary school - 30 November 2016.
      • Transfer from infant to junior school - 31 January 2017.
      • Admission to Reception class - 31 January 2017.

      Please contact the admissions, transport and welfare team if you have difficulty meeting the respective deadlines.   

      If you live within another local authority but are applying for a place at a North Yorkshire community or voluntary controlled school, you must complete your home authority's application form.  If you are applying on exceptional social medical grounds you must provide the North Yorkshire Admissions. Transport and Welfare team with professional evidence as detailed above.  In respect of applications for places at community and voluntary controlled schools, the evidence is reviewed and considered by a panel of qualified professionals.  Following these meetings a letter will be sent to you confirming whether or not your child's school place will be allocated under criterion 2 (social medical). 

      It is important to note the social medical priority group is non-statutory. For schools which are their own admission authorities it is the parents' responsibility to check whether the schools' oversubscription policy includes a social medical category and what sort of documentary evidence is required.  

      If you are applying for a community or voluntary controlled school, you must complete the relevant section of the common application form and provide supporting evidence from an appropriately qualified professional.

      If your child has been permanently excluded from 2 or more schools, you may still express a preference for a school place, but the requirement to comply with that preference is removed for a period of 2 years from the date on which the last exclusion took place.  This does not apply to:

      • children with a final statement of special educational needs or education and health care plan;
      • children who were below compulsory school age when they were excluded;
      • children who have been reinstated following a permanent exclusion; or
      • children who would have been reinstated following a permanent exclusion had it been practicable to do so.

      Parents from outside of the European Economic Area (EEA) who are living in the UK and whose children have accompanied them may apply for a school place under the normal admission arrangements. This includes:

      • the children of asylum seekers;
      • parents who have limited leave to enter or remain in the UK; or
      • teachers coming to the UK with their children on a teacher exchange scheme.

      Different rules apply however, in relation to parents making applications from overseas and are set out below:

      • Children who hold a full British passport or children whose parents have the right of abode in this country are entitled to apply for a place at a maintained school, as well as children of EEA nationals who come to the UK lawfully to work.  This does not apply to non-EEA nationals whose children will only be granted leave to enter or remain if the child satisfies requirements specified in paragraph 57 of the current immigration rules.
         
      • We can process your application using your overseas address and a place will be allocated if available.  If you are returning to an address in North Yorkshire that you lived in immediately prior to going overseas, you may use that address on the application form providing evidence is supplied to prove residency.  Otherwise, we will only accept a UK address once you are in residence and have provided proof of residency.
         
      • In respect of the families of UK Armed Forces personnel, with a confirmed posting to North Yorkshire, or crown servants returning to live in North Yorkshire, we will accept the barrack's address prior to the family moving in provided the application is accompanied by an official Ministry of Defence, Foreign and Commonwealth Office or Government Communication Headquarters letter declaring a relocation date.  Further advice is available by contacting the Children's Education Advisory Service helpline on 01980 618244, visiting www.sceschools.com or emailing enquiries.caes@gnet.gov.uk.

      You must apply through your home local authority (even if your child already attends a North Yorkshire primary or nursery school).

      You must submit your application form to your home local authority, naming the North Yorkshire school(s) you would prefer your child to attend.  We will work with your home local authority in considering your preferences under our co-ordinated admission arrangements. 

      Your application will be considered in the same way as those applications from North Yorkshire parents.  If we are able to offer you a place, your home local authority will write to you on our behalf.  We cannot guarantee your child a place at a North Yorkshire school therefore you should also name a school within your home local authority's area.  It is your local home authority which is responsible for providing an education for your child.  

      The local authority makes the decision about admissions to community and voluntary controlled schools.

      Admission to voluntary-aided, foundation, trust schools and academies are controlled by the governing body or academy trust of the school, although we co-ordinate admissions and will make the offer on their behalf.

      The local authority co-ordinates the admissions scheme and will offer you a place at your highest preference school with an available place.

      Head teachers cannot offer your child a place or guarantee the availability of a place at their school.   

      Various options are available to help you establish whether or not a particular school is suitable for your child's special educational needs. You may:

      • View the school's website - it is a good idea to view the school's website and read the school's policies on special educational needs.  Other information such as the school's anti-bullying and anti-discrimination policies should also be available.
         
      • Visit the school - parents/carers are entitled to visit any school they are considering for their child.  Many schools will host an open evening for prospective pupils; you should contact the schools direct to find out the dates and times. 
         
      • Speak to the school's Special Educational Needs Co-ordinator (SENCo) - the SENCo has a role in ensuring provision meets the needs of pupils with special educational needs. 
         
      • View the school's Ofsted report - this will also be a good source of information.   

      The authority's expectation is the majority of children with special educational needs, including those with a final statement of special educational needs (SEN) or education, health and care plan (EHCP), will have their needs met in a mainstream setting.

      In some cases a special school will provide the best setting to meet a child's needs however to be considered your child will need a final statement of special educational needs (SEN) or education health and care plan (EHCP). 

      If your child already has one of these, you should discuss your preference and concerns with the special educational needs co-ordinator (SENCo) in your child's school or setting.  An early review can be arranged, if necessary, to review your child's progress and discuss whether he or she would benefit from a specialist placement or if additional support or provision can be made within the current setting.  If you are still concerned following the review, you have a right to request a change of placement to a special school; you may do this by writing to the assessment and review officer (ARO). The authority has eight weeks to consider your request, during which time we will contact the school you are requesting to ascertain whether you child's needs can be met.  If you require information or support throughout the process please contact the special educational needs and disability impartial advice services (SENDIASS) team.

      No.

      Applications for children with special educational needs must be considered on the basis of the school's published admission criteria.  They may not be refused because the school is unable to cater for their needs.  Where a child has a statement of special educational needs or an education, health and care plan, in which a mainstream school is named, the governing body must admit the pupil.  

      Responsibility for a child's education rests with the parents.

      In England, education is compulsory but schooling is not therefore you have a right to educate your child at home. However, you have a legal duty to ensure your child receives an education suitable to their age, ability and aptitude and to any special educational needs they may have.

      If your child has never been to school, you do not need to take any action prior to commencing home based education. You may however find it beneficial to contact your local authority for advice, information and support on 01609 780780.

      If your child is already in school you must de-register them by informing the head teacher, in writing, of your intention to educate your child at home. Your child's name will be removed from the register and the school will have no further responsibility for your child's education. The head teacher will inform the local authority of your decision.

      Further information on home schooling can be found here.

      Primary admissions questions

      You must submit a common application form online.

      Please read the admissions policy for your preferred schools carefully.

      If you think your child has exceptional social or medical reasons to attend your highest preference school please include the details on the common application form and provide supporting evidence from an appropriately qualified professional. 

      All the information you provide will be treated confidentially.

      If you require help completing the common application form, or to request a paper common application form, please contact the admissions, transport and welfare team.    

      You must submit a common application form online.

      Please read the admissions policy for your preferred schools carefully.

      If you think your child has exceptional social or medical reasons to attend your highest preference school please include the details on the common application form and provide supporting evidence from an appropriately qualified professional. 

      All the information you provide will be treated confidentially.

      If you require help completing the common application form, or to request a paper common application form, please contact the admissions, transport and welfare team.    

      The closing date for applications to start in reception class or transfer from infant to junior school in September 2017 is 15 January 2017.

      You must submit a common application form online.

      Please read the admissions policy for your preferred schools carefully.

      If you think your child has exceptional social or medical reasons to attend your highest preference school please include the details on the common application form and provide supporting evidence from an appropriately qualified professional. 

      All the information you provide will be treated confidentially.

      If you require help completing the common application form, or to request a paper common application form, please contact the admissions, transport and welfare team.    

      National offer day for primary school places in September 2017 is:

      • Admission to reception class - 18 April 2017.
      • Transfer from infant to junior school - 18 April 2017.

      In accordance with the schools admission code (2014), national offer days are 1 March for secondary schools and 16 April for primary schools, or the next working day if these fall over a weekend or bank holiday. National offer day for primary applications in 2017 will be Tuesday 18 April 2017.

      If you applied online you will be notified by email on national offer day, alternatively you may log into your account to view the offer.

      If you applied using a paper common application form you will be notified by letter which will be posted 2nd class on national offer day, meaning you will receive your allocation a day or two later than online applicants.

      Yes.

      By law you must apply for a reception place even if you want a place at the same school.

      No.

      Attendance at a nursery does not guarantee or give any priority for a place in Reception, even if it is attached to the main school.

      Yes.

      You must complete a common application form for your child to transfer from an infant school to a junior school.

      Just because your child attends an infant school there is no guarantee they will be allocated a place at the linked junior school when they transfer at the end of year 2. This is because the two schools are considered to be separate entities.  

      Having a sibling at the junior school does not give any priority to a younger child applying for a place at the infant school.  We will apply our normal admission arrangements as set out on the admissions policies page.

      If you would prefer your child to transfer to a primary school at the end of year 2, rather than a junior school, you must complete an in-year transfer form.

      This is a different form to the common application form used when transferring from infant to junior school. You can access it here. Parents without internet access may request a paper copy from the admissions, transfer and welfare team.

      Please note if you apply for your child to transfer from infant school to a primary school at the end of year 2, rather than to a junior school, your application will be processed during June and July.

      You will not be offered as place on national offer day as year 3 is not the normal your of entry into a primary school.  

      Admission authorities must consider parental requests and make decisions based on the merits of each case.

      Parents must make their request, in writing and well in advance of the closing date for the normal admissions round.  Detailed reasons for the request, together with supporting professional evidence must be provided.  Parents must also indicate which schools they are likely to preference as the decision will be made by the local authority for community and voluntary controlled schools, the governing bodies for foundation, trust and voluntary aided schools and the academy trusts in respect of academies and free schools.  Please note, the admission authority for a school may change, for example, when a school becomes an academy.  The new admission authority has the legal right to re-consider the request at the time of application.

      If the request is agreed the parent will need to apply the following year.  Where the request is not upheld, the child will be considered for a Reception place in the standard year of entry, provided the application form is received on time, otherwise it will be considered alongside other late applications.  Alternatively parents may apply at a later stage, either as a late application for reception (to start school the term after the child's fifth birthday) or the following year for a place in year 1.

      Information about deferred applications for infants and summer born children.

      Deferred applications for infants

      Parents offered a place in reception for their child have a right to defer the date their child is admitted, or to take the place up part-time, until the child reaches compulsory school age. Places cannot be deferred beyond the beginning of the final term of the school year for which the offer was made. Children reach compulsory school age on the prescribed day following their fifth birthday (or on their fifth birthday if it falls on a prescribed day). The prescribed days are 31 August, 31 December and 31 March.

      Summer born children (deferred)

      Children born in the summer term are not required to start school until a full year after the point at which they could first have been admitted - the point at which other children in their age range are beginning year 1. As noted above, school admission authorities are required to provide for the admission of all children in the September following their fourth birthday, but flexibilities exist for children whose parents do not feel they are ready to begin school at this point.

      If you feel that your summer born child is not ready to start school in the September following his/her fourth birthday, you should still submit your application for your child's normal age group at the usual time and at the same time submit a request for admission out of the normal age group, this request should be sent to your local authority. You will be advised of the outcome of your request for delayed entry prior to the primary national offer date of 18 April 2017.

      The Department for Education has issued some non-statutory guidance, "Advice on the Admission of summer born children".

      The Department for Education guidance states that:

      • 'It is reasonable for admission authorities to expect parents to provide them with information in support of their request - since without it they are unlikely to be able to make a decision on the basis of the circumstances of the case. This should demonstrate why it would be in the child's interests to be admitted to reception rather than year one; and
      • In some cases parents may have professional evidence that it would be appropriate for them to submit, for example, when a child receives support from a speech and language therapist. However, there should be no expectation that parents will obtain professional evidence that they do not already have. Admission authorities must still consider requests that are not accompanied by professional evidence. In such cases the supporting information might simply be the parent's statement as to why they have made their request.'

      If your request is agreed, your application for the normal age group may be withdrawn before a place is offered. If your request is refused, you must decide whether to accept the offer of a place for the normal age group, or to refuse it and make an in year application for admission to year one for the September following your child's fifth birthday. Where your request is agreed, you must make a new application as part of the main admissions round the following year.

      If you have not been offered any of your higher preferences, this is because there were more applications than there were places available at the school and other children had a higher priority under the published admission criteria.

      You can read the admission criteria here.

      Class size 30

      The authority is bound by Government legislation limiting Key Stage 1 class sizes to no more than 30 children per class.

      If you have not been offered a place at a school due to class size 30, further information will be sent to you in due course.

      Statutory right of appeal

      You have the statutory right of appeal to an independent admission appeal panel, should you wish to do so. Appeal forms and details of the procedure can be found on the school admissions - appeals page.

      You can contact the admissions team via schooladmissions@northyorks.gov.uk. If you do not have internet access please contact the admissions transport and welfare team on 01609 533679.

      Appeal forms must be completed and submitted by 16 May 2016.

      Please note if you wish to appeal for a place at:

      • A voluntary aided school: you need to contact the school direct.
      • An academy: you should contact the admissions team.
      • A place at a school outside of North Yorkshire: you should contact the relevant authority.

      Transport and free school meals

      We will automatically assess your child's eligibility to free transport against our home to school transport policy. Your child will be entitled if the school allocated is the catchment school or the nearest school to your home address, and it is over the statutory walking distance below.

      The statutory walking distance from September 2016 is:

      • Over two miles (pupils aged five to eight)
      • Over three miles (pupils aged over eight)

      Entitled pupils will be notified accordingly, however, they will only be eligible to free transport from the start of the term before their fifth birthday, unless spare places are available on existing hired vehicles.

      If your child attends a school that is not the catchment school or the nearest school to your home address you will be responsible for transport arrangements and costs. Some families in receipt of certain benefits or the maximum level of working tax credit may be eligible for additional assistance.

      Full details of the transport policy, including paid travel permits and school bus timetables can be found on the school transport page.

      For queries relating to entitlement to transport, please contact the admissions transport and welfare team on 01609 533679 or email schooltransport@northyorks.gov.uk.

      For queries relating to entitlement to free school meals, please contact the admissions transport and welfare team on 01609 533679 or email schoolwelfare@northyorks.gov.uk.

      Secondary admissions questions

      You must submit a common application form online.

      Please read the admissions policy for your preferred schools carefully.

      If you think your child has exceptional social or medical reasons to attend your highest preference school please include the details on the common application form and provide supporting evidence from an appropriately qualified professional. 

      All the information you provide will be treated confidentially.

      If you require help completing the common application form, or to request a paper common application form, please contact the admissions, transport and welfare team.    

      National offer day for transfer to secondary school in September 2017 is 1 March 2017.

      If you applied online you will be notified by email on national offer day, alternatively you may log into your account to view the offer. 

      If you applied using a paper common application form you will be notified by letter which will be posted 2nd class on national offer day, meaning you will receive your allocation a day or two later than online applicants.

      The closing date for applications to transfer to secondary school in September 2017 is 31 October 2016.

      This page provides important information about secondary school allocations.

      If you have not been offered any of your higher preferenced schools, this is because there were more applications than there were places available and other children had a higher priority under the admission criteria

      You have the statutory right of appeal to an independent admission appeal panel. Appeal forms and details of the procedure can be found here.

      If you do not have internet access please call the admissions team on 01609 533679. Forms must be completed and submitted no later than Wednesday 29 March 2017. If you wish to appeal for a place at:

      • A voluntary aided school: you need to contact the school direct.
      • An academy: you should contact the admissions team.
      • A place at a school outside of North Yorkshire: you should contact the relevant authority.

      Pupils with an 'education, health and care plan' or a 'statement of special educational need' have a different appeal process. Please contact our special educational needs and disabilities service on 01609 535002 for details.

      Transport and free school meals

      Where the school that has been allocated is the catchment or nearest school for your home address and is over the statutory walking distance, your child will be assessed for eligibility to home to school transport. If your child is entitled, a bus permit will be issued before the end of the summer term.

      If the school that has been allocated to your child is not the catchment or the nearest school to your home address you will be responsible for transport arrangements and costs. Some families in receipt of certain benefits or the maximum level of working tax credit may be eligible for assistance.

      Details of the transport policy, applying for a paid travel permit and school bus time tables, can be found here

      Further information on free school meals can be found here.

      For queries please contact us or email schooltransport@northyorks.gov.uk or schoolwelfare@northyorks.gov.uk

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