Record office copying and research services

If you are unable to visit us then we may be able to provide copies of records or carry out research on your behalf.

In-house research service

If you are not able to visit the office, our in-house research service can help you to explore family, local and community history.

Our experienced staff can undertake research using our full range of records including parish and non-conformist registers of baptisms, marriages and burials, electoral registers, tithe maps and many other sources.

It is important that your research request is as clear and specific as possible, particularly regarding names, dates and places. A search could not be undertaken, for example for a Samuel Metcalfe who lived somewhere in Yorkshire in the 17th century, but it would be reasonable to begin a search in the parish registers for him and his family if it were known that he was living in Grinton around 1680.

Our researchers will carry out a minimum of half an hour's research but you may request a longer time by increasing by half hour periods up to an initial maximum of two hours. If you are unsure about where to start, please contact us for advice.

Research service costs

The cost is £38 an hour, including VAT and postage, with a minimum charge of £19.

Ordering and paying for research

You can order and pay for research via our online shop.

Order research through our online shop

Alternatively, you can send your request by letter, specifying your requirements and including payment in advance and your address and contact details.

Copying services

If you are unable to visit the office then we can, in many instances, provide digital or paper copies from the records in our collections. Please contact us if you have any questions relating to our copying service.

Copies of many of our maps and historic photographs can be purchased through our online shop.

Order historic maps through our online shop

Order historic photographs through our online shop

Certified copies

Certified copies can be supplied where required. A certified typescript can be supplied when it is not possible to produce a copy by other means.

Commercial and large scale contracts

We have many years' experience in carrying out large scale scanning projects for external organisations. Previous clients have included art galleries, museums and commercial firms. Please contact us to discuss your requirements.

Fees and charges

Our current charges for our copying services can be found below.

Copies can be made of most of the documents we hold and the fees for this are shown on this page.

However, factors such as the condition of the original item or restrictions on copyright mean that we are not able to provide copies of some documents.

Single copies are provided on the understanding that they are for personal use only. If copies are to be reproduced or published in any form permission should be applied for in writing and a fee may apply.

Printouts from microfilm or microfiche

Two self-service reader / printer machines are available in the searchroom for making A4 printout copies of records on microfilm. Copies are £1 each for an A4 sheet and £1.50 for an A3 sheet.

Alternatively, copies can be made to order by staff. The following charges apply for this:

  • Handling charge per hour - £13
  • Minimum handling charge - £6.50
  • A4 sheet - £1
  • A3 sheet - £1.50

Book scanner

Our book scanner provides a self-service facility for researchers to take images of original records and save them directly to a USB stick. There is a charge of £1 per image. If you require seven images or more, we also offer the rate of £6.50 per half hour of scanning time.

Images can only be saved to a USB stick. If you do not have your own USB stick, we can sell one to you for £6.50.

Please check with staff before using the scanner. Some records may not be suitable for scanning and the North Riding Registry of Deeds is not available for copying on the book scanner.


Charges apply as for microfilm printouts. Photocopies will not normally be made of original records.

Colour scanning (excluding maps and plans)

  • Scanning (up to A0 size) - £5 per scan
  • A4 colour laser print - £2.55
  • A3 colour laser print - £3.10
  • A2 colour inkjet print - £12.50
  • A1 colour inkjet print - £22.50
  • A0 colour inkjet print - £40
  • Electronic copy - £15

Maps and plans (per map)

  • A4 print - £7.55
  • A3 print - £8.10
  • A2 print - £17.50
  • A1 print - £27.50
  • A0 print - £45
  • Electronic copy £15

Registry of deeds

  • Price per registered document - £80


  • 16mm diazo negative per reel or part thereof - £95
  • 35mm diazo negative per reel or part thereof - £95

Personal digital photography

  • Per day or part thereof - £20
  • Per week (two to five days) - £45

(excludes North Riding Registry of Deeds, original parish registers and parish register transcripts)

Certified copies

  • Certified copy - £20 (flat rate), plus the cost of a copy
  • Certified typescript - £38 (supplied only when it is not possible to produce a copy by other means)

Parish register transcripts

We do not produce photocopies from the parish register transcripts produced by this office. Where computer indexes have been completed, printouts for a single surname are available. Printed copies can be made from these indexes for the following fees:

  • All entries for one surname for one parish - £50
  • All entries for one surname for any one consolidated group of parishes - £100

Copies of complete indexes or registers are not available to buy.

Searches in parish registers which have not yet been transcribed and indexed can be made in accordance with our usual search fees.

UK postage and packing

Postage and packing costs by the county record office are as follows:

  • up to 18  x A4 sheets - £1.10
  • between 19 and 40 x A4 sheets - £1.45 
  • up to 9 x A3 sheets - £1.10
  • between 10 and 20 x A3 sheets - £1.45
  • for a CD or DVD - £1.10
  • small postal tube (A4 & A3) - £4.70 (tube only, without postage - £1.45)
  • medium postal tube (A2) - £4.95 (tube only, without postage - £1.70)
  • large postal tube (A1 & A0) - £5.05 (tube only, without postage - £1.80)

Please contact the record office for overseas postage costs or to discuss any aspect of these fees.

Commercial reproduction fees

An additional fee of £120 per item is chargeable for commercial purposes such as publication in books. Additional charges may apply and permission should be applied for in writing.