Record office - information for depositors

We aim to collect and preserve records which reflect the history of North Yorkshire.

We are pleased to hear of documents remaining in private hands which might be of interest to researchers.

We select material in accordance with our acquisition, collections development and appraisal policies and can accept records by transfer, purchase, gift or long-term loan. Records deposited on long-term loan remain the property of the depositor.

Before you deposit records with us, you might find it useful to familiarise yourself with our full conditions of deposit.

We can visit potential depositors to collect records or advise on their condition and storage.

Withdrawing records

The owners of archives deposited with us may withdraw all or any part of them either temporarily (upon giving reasonable notice) or permanently (upon giving not less than six months' notice). During the notice period, we reserve the right to copy the records and to make these copies available for public research. If repaired documents are withdrawn, the owners undertake to reimburse the county record office for the costs of the cataloguing and conservation.

We can advise and assist with temporary withdrawal of records for exhibition purposes. We also have lockable exhibition cases available for loan.