North Yorkshire music service - music centres terms and conditions

Music centre - parent and guardian terms and conditions

Terms and conditions upon which music centre attendance is made available.

1. Sessions will be offered over 30 weeks in line with the music centre calendars. These weeks are all within the council school terms.

2. Pupils will be expected to attend all ensemble rehearsals and concerts.

3. Parents or guardians are responsible for ensuring the music service has full and up-to-date contact details via the Music Portal.

4. Communication between the music service staff and parents, students and/or teachers will use the messaging facility within the Music Portal.

5. Adult fees apply to anyone aged 18 years or over, not attending or receiving school-based education.

6. Payment

All payments for music service offerings are to be made through the Music Portal, e.g. sessions, instrument hire etc.

• start-up payment - payment required in full in advance of music centre starting - no sessions will take place until payment is received
• ongoing sessions– the following full term’s fees must be paid before the end of term - for example pay by last school week in December to continue ensemble attendance next term, i.e. in January
• if no payment is received sessions will be stopped
• if no payment is received and sessions have been stopped, the full term’s payment will be charged to recommence in an ensemble

7. Remission scheme discounts

Parents or guardians who wish to apply for discounted music centre sessions for students attending full-time education in a school or sixth form college under one of the schemes (detailed below) must upload supporting documentation to the portal at the time the application is submitted to allow it to be processed.

If the circumstances of the student change regarding their eligibility to remission scheme discounts, then the charges will change and apply accordingly.

Please see remissions information below for more details.

8. Credits for sessions will apply in the following circumstances only:

• music centre closed
• cancelled session due to teachers’ absence, unless a different ensemble can be provided on the day
• long-term pupil illness for half a term or more, such as, 5 consecutive weeks missed due to illness

9. Stopping music centre

In the event that a parent/guardian wishes to give notice that sessions are not to continue this must be received by the music portal. Payment of fees will be required up to the end of the term in which the notice is received, such as no refund will be given.

The music service request that a termination form is completed if attendance at music centre is stopped to understand the reason for stopping.

10. The music service has the right to withdraw membership from music centre for reasons including, but not restricted to, a student’s poor rate of progress, poor attendance, conduct etc.

11. Privacy notice: The music service collects personal data in order to process music lesson/session applications, registrations and also to provide music tuition and music centre membership. This data is only used by the council for music service purposes only. For more detailed information on why the council stores and processes your data please refer to our privacy notice.

Music centre remission schemes

Remissions do not apply to adults or over 18’s not in full-time school-based education.

Remissions do not apply for Early Years groups or Groups of 8 lessons.

1. Free school meals

Eligibility to free school meals is determined by:

• Universal Credit with annual net earned income of no more than £7,400 (over 3 most recent assessment periods)
• Child Tax Credit with annual income below £16,190 (annual income value applicable from 6 April 2022) as stated on Award letter and not receiving Working Tax Credit
• Income Support
• Job Seekers Allowance (income based Job Seekers Allowance or Child Tax Credit with annual income over £16,190, does not confer eligibility for reduced fees)
• income-Related Employment and Support Allowance
• guarantee element of State Pension Credit
• support under Part VI of the Immigration and Asylum Act 1999
• otherwise eligible for Free School Meals

Eligibility to Free School Meals entitles claimants, subject to documentary proof of their entitlement, to;

• 60% discount on applicable fees for sessions

2. Working Tax Credit

Eligibility to Working Tax Credit entitles claimants, subject to documentary proof of their entitlement, to;

• 50% discount on applicable fees for sessions