Facilities management privacy notice

This privacy notice is designed to help you understand how and why North Yorkshire council processes your personal data. This notice should be read in conjunction with our corporate privacy notice.

Who are we?

North Yorkshire council is a ‘data controller’ as defined by Article 4(7) of the UK General Data Protection Regulation (UK GDPR). The council delivers functions such as markets, public lighting and street name plates.

The council has appointed Veritau to be its data protection officer. Their contact details are:

Information Governance Office


West Offices

Station Rise


North Yorkshire


Email: infogov@northyorks.gov.uk

Tel: 01904 552848

What personal information do we collect?

To deliver our services, the Council will collect the following categories of personal data:

  • name
  • address
  • contact details (telephone number and email address)
  • financial information for payment of parking licences and market pitch fees

Why do we collect your personal information?

We need to collect your personal data to facilitate delivery and management of the following services:

  • public lighting - will to facilitate the repair of faults and ensure the operation of public lighting
  • street name plates - to facilitate the installation and repair of street name plates
  • markets - to enable communication with traders on market matters and facilitate the payment of pitch fees

Who do we share this information with?

We do not share your personal data with any external parties.

How long do we keep your information for?

Data held

Retention period

Financial information

7 years

Public lighting fault reports

For the remainder of the year (April to March inclusive) of the fault report and for a full two years thereafter (April to March inclusive).

Street name plates

For the remainder of the year (April to March inclusive) of the fault report and for a full two years thereafter (April to March inclusive).

Market traders

For the period that a trader is included on our mailing list of regular and casual market traders.

What is our lawful basis for processing your information?

North Yorkshire council relies on the following lawful basis to process your personal data:

  • UK GDPR Article 6(1)(e) – processing is necessary for the performance of a task carried out in the public interest or in the official authority vested in the controller

The legislations, policies and guidance that relate to this service includes, but is not limited to:

Street naming and numbering

  • the local government act 1972
  • the towns improvement clauses act 1847
  • the public health act 1925

Public lighting

  • local government act 1966

For more information about how we use your data, including your privacy rights and the complaints process, please see our corporate privacy notice.