Leaving care services privacy notice

This privacy notice is designed to help you understand how and why we process your personal data in relation to children and young people who are leaving our care. This notice should be read in conjunction with our corporate privacy notice.

Who are we?

North Yorkshire Council is a ‘data controller’ as defined by Article 4(7) of the UK General Data Protection Regulation (UK GDPR). The leaving care service collect and process data in order to provide services and support to children and young people leaving care. We usually provide support up until the age of 21, or 25 if the young person is in education or training or if they request support.

We have appointed Veritau Ltd to be our Data Protection Officer.

Their contact details are:

Information Governance Office


West Offices

Station Rise


North Yorkshire


Email: infogov@northyorks.gov.uk

Tel: 01904 552848

What personal information do we collect?

In order to deliver our leaving care service we will need to collect both personal and special category data, specifically:

  • personal data collected:
  • personal information (for example, name, date of birth, address, contact details)
  • NHS number
  • family and relationship details
  • referral, assessment and care plan
  • employment details
  • housing needs

Special category data collected:

  • physical/mental details
  • medical history
  • criminal history
  • race and ethnicity
  • religion
  • social care outcomes
  • immigration status

Why do we collect your personal information?

We need to collect this information for the following purposes:

  • providing support to children and young people leaving care
  • safeguarding children and young people
  • assessing care leavers needs and preparation of a pathway plan
  • provision of an independent advocacy service
  • assistance with accommodation after leaving care
  • service improvement

Who do we share this information with?

In the course of performing our duties, we may share your information with a number of agencies who are key to delivering our service.

Within the council:

  • the leaving care team

Agencies we share information with:

  • care providers, including family members
  • central government, for example, Ofsted
  • education providers
  • other local authorities
  • police
  • employment agencies
  • health services
  • probation services
  • housing authorities

How long do we keep your information for?

We only retain your personal data for as long as is necessary to provide services to you, and in line with our record retention and disposal schedule. The following table details the retention period for records relating to this service:

Data held Retention period
Records relating to a child leaving care 75 years from the date of birth of the child

What is our lawful basis for processing your information?

With regard to personal data: Article 6(1)(c) – Legal Obligation

Article 6(1)(e) – Public task.

With regard to special category data:

Article 9(2)(h) – Provision of health and social care.

The legislations, policies and guidance that relate to this service include, but is not limited to:

  • Children Act 1989
  • Children (leaving care) 2000
  • Adoption and Children Act 2002
  • Children and Families Act 2014
  • Children and Adoption act 2006
  • The Children’s Homes (England) Regulations 2015
  • Children and Young Persons Act 2008
  • Children and Social Work Act 2017
  • The Education (Information about Individual Pupils)(England) Regulations 2013

For more information about how we use your data, including your privacy rights and the complaints process, please see our corporate privacy notice.