North Yorkshire safeguarding children board privacy notice

This privacy notice is designed to help you understand how and why we process your personal data in relation to the North Yorkshire Safeguarding Children Board (NSCB). This notice should be read in conjunction with our corporate privacy notice.

Who are we?

North Yorkshire Council are a ‘data controller’ as defined by Article 4(7) of the UK General Data Protection Regulation (UK GDPR). The Children Act 2004 requires each local authority to establish a Local Safeguarding Children Board (LSCB) for their area and specifies the organisations and individuals that should be represented on the Local Safeguarding Children Board. North Yorkshire Safeguarding Children Board (NYSCB) is a partnership of local agencies which consists of senior representatives of all the key organisations that work together to safeguard and promote the welfare of children and young people in North Yorkshire.

We have appointed Veritau Ltd to be our data protection officer.

Their contact details are:

Information Governance Office


West Offices

Station Rise


North Yorkshire



Tel: 01904 552848

What personal information do we collect?

In order to deliver our North Yorkshire Safeguarding Children Board responsibilities we will need to collect both personal and special category data, specifically:

Personal data collected:

  • personal identifiers (for example, name, date of birth, address)
  • gender
  • NHS number
  • details of family members, associates and personal relationships
  • history of behaviour that may cause safeguarding concerns
  • information about individuals who are reported as missing

Special category data collected:

  • ethnicity or race
  • religious beliefs
  • health information
  • details about sex life and/or orientation
  • criminal conviction/offence History’
  • details of criminal offences and prosecutions
  • information about individuals who have a risk to children status
  • information about individuals who are released from prison

Why do we collect your personal information?

We need to collect this information for the following purposes:

  • service provision
  • fulfil our statutory obligation in relation to organising serious case reviews
  • supporting the child death overview panel (CDOP)
  • develop policies and procedures for safeguarding and promoting the welfare of children and young people
  • complying with child protection procedures
  • service improvement
  • prevention and detection of crime

Who do we share this information with?

In the course of performing our duties, we may share your information with a number of agencies that are key to delivering our service.

Within the council:

  • our teams who form part of the North Yorkshire Safeguarding Children Board, for example, children and families, education and skills, safeguarding unit, virtual school, health and adult services, youth justice

Agencies we share information with:

  • partners of the North Yorkshire Safeguarding Children Board, for example, North Yorkshire Police, National Probation Service, NHS; Children and Family Court Advisory and Support Service; National Society for the Prevention of Cruelty to Children, Army Welfare, councils
  • Regulatory Authorities
  • Ofsted

We will share data appropriately with other agencies in the following circumstances:

  • where there is a serious risk of harm to you or others
  • where there are concerns for the welfare of a child
  • where a court requires us to share information about you

How long do we keep your information for?

We only retain your personal data for as long as is necessary to provide services to you and in line with our record retention and disposal schedule. The following table details the retention period for records relating to this service:

Data held Retention period
Serious Case reviews 15 years from the date of publication of the Serious Case review
Child death reviews 15 years from the date of publication of the child death review
Records relating to the constitution and management of the LSCB 4 years from creation

What is our lawful basis for processing your information?

With regard to personal data:

Article 6(1)(c) – Legal Obligation Article 6(1)(e) – Public task

With regard to special category data:

Article 9(2)(h) – Provision of health and social care

Article 9(2)(c) – Vital interests

The legislations, policies and guidance that relate to this service include, but are not limited to:

  • Children Act 2004

For more information about how we use your data, including your privacy rights and the complaints process, please see our corporate privacy notice.