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The aim of the North Yorkshire coordinated primary and secondary school admissions scheme is to provide an open and fair way for considering parental preferences for admission to schools. Our scheme complies with current legislation relating to school admissions and with advice contained in the Department for Education 2021 School Admissions Code.
The scheme is reviewed annually and is designed to ensure that every child living in North Yorkshire, who is due to start at a North Yorkshire primary school, or transfer to junior or secondary school, is offered a single school place on the same day. It aims to ensure that each parental preference is considered equally and parents receive a school place in accordance with their highest ranked preference that is available. This scheme applies to admissions in the normal round but not those that take place in-year. In-year admissions are those made during the school year and applications for admission to age groups other than the normal year of entry.
North Yorkshire Local Authority (LA) will work with community, voluntary controlled, voluntary aided, foundation, trust primary and secondary schools and academies including free schools within North Yorkshire, to ensure the co-ordinated scheme operates as smoothly as possible for parents and we will work closely with our thirteen neighbouring authorities to ensure admission arrangements are co-ordinated. Our 13 neighbouring admission authorities, voluntary aided, foundation, trust schools and academies are listed at Appendix 3 and Appendix 4.
After consideration of all parental preferences for all schools with reference to the order in which these are ranked, the LA will notify parents living within North Yorkshire of the offer of one school place on behalf of all admission authorities operating within the co-ordinated admissions scheme.
The detailed arrangements and timetables for co-ordinating school admission with the separate arrangements for secondary and primary schools can be found at Appendices 1 and 2.
Arrangements for In Year admissions can be found further down this page.
The website includes information about:
The number of schools as of October 2021:
North Yorkshire’s co-ordinated admissions scheme applies to two voluntary aided secondary schools, 14 community secondary schools, 26 academies, and one free school UTC.
One foundation primary, 95 academy, 24 voluntary aided primary schools, 180 voluntary controlled and community primary schools and two free schools.
We co-ordinate with four Diocesan authorities and 13 neighbouring authorities.
On line applications for school places can be made by logging on to the apply for a place at a primary or secondary school page.
Date |
Activity |
---|---|
26 June 2022 |
Closing date for applications to sit the selection tests for children who are not automatically entered for selection. Closing date for withdrawal of children who are automatically entered for selection testing. |
September 2022 |
Year 6 letter from the LA sent via child’s primary school regarding the secondary application process. Parents without internet access to contact the LA for information. |
12 September 2022 |
Application round to apply for a secondary school place will open. |
September 2022 TBC |
Selection test dates for Ripon Grammar School for entry in September 2023 |
14 October 2022 |
Parents notified of selection test results |
31 October 2022 |
Closing date for return of secondary common application forms. |
18 November 2022 |
Neighbouring LAs to send us details of children in their area who have expressed preferences for schools in North Yorkshire. We send details of children expressing preferences for schools in other LA areas to those authorities for consideration. |
14 November 2022 |
Details of all children who have expressed preferences for North Yorkshire academies, voluntary aided, foundation and trust schools sent to the schools for consideration. |
18 December 2022 |
Final day for receipt of a change of preference to applications |
9 January 2023 |
Information to be returned to us by voluntary aided, foundation and trust schools on which places they can allocate. |
20 January 2023 |
First round of allocation information sent to other authorities identifying potential offer(s). |
27 January 2023 |
Confirmation of allocations with neighbouring admission authorities including academies, voluntary aided, foundation and trust schools. |
27 January 2023 |
Input information from first cycle of exchange of allocation information. |
13 February 2023 |
Second round of allocation information sent to other authorities. |
17 February 2023 |
Input allocation information from second cycle and send final allocation information to other authorities of school place offers to be made. |
20 February 2023 |
Input final allocation preference information and produce final allocation letters. |
1 March 2023 |
National offer day. Send out allocation information to all parents applying for a school place. Inform schools of final allocation. |
15 March 2023 to 31 August 2023 |
Manual adjustments to allocation and communicating those results to other authorities. |
April 2023 to July 2023 |
Statutory admission appeals. These dates may vary. |
31 December 2023 |
Closure of waiting lists for all community and voluntary controlled schools. For information regarding own admission authority schools please contact the schools direct. |
Date |
Activity |
---|---|
12 September 2022 |
Information for parents available on the NYCC website for North Yorkshire parents. Parents without internet access to contact the LA for information. |
12 October 2022 |
Application round to apply for a primary school place will open |
15 January 2023 |
Closing date for the return of Common Application Forms. |
24 January 2023 |
Neighbouring LAs to send us details of children in their area who have expressed preferences for schools in North Yorkshire (depending on their timetables). We send details of children expressing preferences for schools in other LA areas to those authorities for consideration. |
02 February 2023 |
The LA send out details of all children who have expressed preferences for North Yorkshire voluntary aided, academy, and trust schools to the schools for consideration. |
19 February 2023 |
Final day for receipt of a change of preference to an application |
28 February 2023 |
Information to be returned to us by voluntary aided, academy and trust schools on which places they can allocate. |
10 March 2023 |
Send first round of allocation information to other authorities identifying potential offer(s). |
17 March 2023 |
Input information from first cycle of exchange of allocation information. |
24 March 2023 |
Send second allocation cycle information to other authorities |
31 March 2023 |
Input preference information from second cycle and send final allocation information to other authorities. |
17 April 2023 |
National offer day. Send out allocation information to all North Yorkshire parents. Inform schools of final allocations. |
02 May 2023 to 31 August 2023 |
Manual adjustments to allocation and communicating those results to other authorities. |
June 2023 to July 2023 |
Statutory admission appeals. These dates may vary |
31 December 2023 |
Closure of waiting lists for all community and voluntary controlled schools. For information regarding own admission authority schools please contact the schools direct. |
Station Lane, Morton on Swale, Northallerton, DL7 9QR
Tel: 01609 773519
Waterstead Lane, Whitby, YO21 1PZ
Tel: 01947 602688
Green Lane, Thirsk, YO7 1NB
Tel: 01845 523058
Kirkby Overblow, Harrogate, HG3 1HD
Tel: 01423 872491
Main Street, Appleton Roebuck, York, YO23 7DN
Tel: 01904 501906
Askwith, Otley, North Yorkshire, LS21 2HX
Tel: 01943 462896
Wetherby Road, Knaresborough, North Yorkshire, HG5 8LQ
Tel: 01423 863920
Baldersby St James, Thirsk, YO7 4PT
Tel: 01765 640277
Silver Street, Barton, Richmond, North Yorkshire DL10 6LJ
Tel: 01325 377246
Eastfield, Scarborough, YO11 3LG
Tel: 01723 582616
Brayton Lane, Brayton, Selby, YO8 9DZ
Tel: 01757 704308
Low Street, Brotherton, Knottingley, West Yorkshire, WF11 9HQ
Tel: 01977 672676
Mill Lane, Camblesforth, Selby, North Yorkshire, YO8 8HW
Tel: 01757 618249
Catterick Road, Catterick Garrison, DL9 4QP
Tel: 01325 376719
Carlton Miniott, Thirsk, YO7 4NJ
Tel: 01845 522088
Townend Avenue, Carlton, Goole, DN14 9NR
Tel: 01405 860736
Leadmill Estate, Catterick Garrison, DL9 3HN
Tel: 01748 833622
38 High Street, Castleton, Whitby, YO21 2DA
Tel: 01287 660496
Knapping Hill, Harrogate, North Yorkshire, HG1 2DN
Tel: 01423 563760
South Parade, Croft-On-Tees, Darlington, DL2 2SP
Tel: 01325 720528
East Cowton, Northallerton, North Yorkshire, DL7 0BD
Tel: 01325 378347
Stainsacre Lane, Whitby, North Yorkshire YO22 4HU
Tel: 01947 895369
Carr Lane, Escrick, York, YO19 6JQ
Tel: 01904 728570
Padbury Avenue, Filey, YO14 0BA
Tel: 01723 513077
Station Lane, Shipton by Beningbrough, York, YO30 1AG
Tel: 01904 470272
Longwestgate, Scarborough, YO11 1QB
Tel: 01723 374244
Glaisdale, Whitby, YO21 2PZ
Tel: 01947 897218
Great Smeaton, Northallerton DL6 2EQ
Tel: 01609 881349
Pinhaw Road, Skipton, BD23 2SJ
Tel: 01756 793609
Church Lane, Hampsthwaite, Harrogate, North Yorkshire, HG3 2EZ
Tel: 01423 771336
Bilton Lane, Harrogate, HG1 3BA
Tel: 01423 502375
Carlton Lane, Helmsley, YO62 5HB
Tel: 01439 770783
Town Head, Hawes, North Yorkshire DL8 3RQ
Tel: 01969 667308
Hookstone Chase, Harrogate North Yorkshire, HG2 7DJ
Tel: 01423 886026
Sowerby, Thirsk, YO7 3HF
Tel: 01845 448227
Roall Lane, Kellington, Goole, DN14 0NY
Tel: 01977 661127
Main Street, Church Fenton, Tadcaster, LS24 9RF
Tel: 01937 557228
Kirkby Fleetham, Northallerton, North Yorkshire DL7 0SA
Tel: 01609 748431
Westfields, Kirkbymoorside, YO62 6AG
Tel: 01751 431517
Stockwell Road, Knaresborough, HG5 0JN
Tel: 01423 863265
Stockton Road, Knayton, Thirsk, YO7 4AN
Tel: 01845 537291
Lealholm, Whitby, YO21 2AQ
Tel: 01947 897401
Wensleydale Avenue, Leyburn, North Yorkshire DL8 5SD
Tel: 01969 623187
Lothersdale, Keighley, West Yorkshire, BD20 8HB
Tel: 01535 632510
Reas Lane, Marton Cum Grafton, Boroughbridge, York, YO51 9QB
Tel: 01423 322355
Halfpenny Lane, Knaresborough, North Yorkshire, HG5 0SL
Tel: 01423 866207
Chestnut Green, Monk Fryston, Leeds, LS25 5PN
Tel: 01977 682388
Skipton Road, Harrogate North Yorkshire HG1 3HF
Tel: 01423 503011
The Green, Newby, Scarborough, YO12 5JA
Tel: 01723 365686
Hall Green Lane, North Rigton, Leeds LS17 0DW
Tel: 01423 734540
Hookstone Road, Harrogate, North Yorkshire, HG2 8BT
Tel: 01423 871036
Beechwood Grove, Harrogate, North Yorkshire, HG2 8QP
Tel: 01423 872827
Greystone, Quarry Moor Lane, Ripon, HG4 1RW
Tel: 01765 603481
Main Street, Alne, York, YO61 1RT
Tel: 01347 838427
Pannal Green, Pannal, Harrogate North Yorkshire, HG3 1LH
Tel: 01423 872407
Ravensworth, Richmond, North Yorkshire DL11 7ET
Tel: 01325 718375
Bilton Lane, Harrogate, North Yorkshire, HG1 3DT
Tel: 01423 886026
High Street, Rillington, Malton, YO17 8LA
Tel: 01944 758402
Wetherby Road, Tadcaster, LS24 9JN
Tel: 01937 832899
Roseberry Crescent, Great Ayton, Middlesborough, Cleveland, TS9 6EP
Tel: 01642 722883
Pannal Ash Road, Harrogate HG2 9PH
Tel: 01423 561579
Broomfield Avenue, Northallerton, DL7 8UL
Tel: 01609 780971
Dam Lane, Saxton, Tadcaster, LS24 9QF
Tel: 01937 557396
Flaxley Road, Selby, North Yorkshire YO8 4DL
Tel: 01757 703817
North Crescent, Sherburn-in-Elmet, Leeds, LS25 6DD
Tel: 01977 682434
Friars Hill, Sinnington, York, YO62 6SL
Tel: 01751 431725
Brougham Street, Skipton, BD23 2ES
Tel: 01756 793314
Sand Lane, South Milford, Leeds, LS25 5AU
Tel: 01977 682359
Primary School, South Otterington, Northallerton, DL7 9HD
Tel: 01609 776273
Topcliffe Road, Thirsk, YO7 1RX
Tel: 01845 523037
Back Lane, Ampleforth, York, YO62 4DE
Tel: 01439 788340
Eastfield, Scarborough, YO11 3RE
Tel: 01723 583535
Egton Bridge, Whitby, YO21 1UX
Tel: 01947 895361
Coppice Rise, Harrogate, North Yorkshire, HG1 2DP
Tel: 01423 562650
Swainsea Lane, Pickering, YO18 8AR
Tel: 01751 473102
Baffam Lane, Selby, YO8 9AX
Tel: 01757 706616
Tentergate Road, Knaresborough, North Yorkshire, HG5 9BG
Tel: 01423 864631
Highfield Road, Malton, YO17 7DB
Tel: 01653 692274
Cross Lanes, Richmond, Dl10 7DZ
Tel: 01748 822365
Belford Road, Harrogate North Yorkshire, HG1 1JA
Tel: 01423 569684
North Leas Avenue, Scarborough, YO12 6LX
Tel: 01723 372720
Ainsty Road, Harrogate, HG1 4AP
Tel: 01423 504730
Gargrave Road, Skipton, North Yorkshire, BD23 1PJ
Tel: 01756 668395
Byland Road, Whitby, YO21 1HY
Tel: 01947 820231
High Street, Starbeck, Harrogate, HG2 7LL
Tel: 01423 884780
Staynor Link, Selby, YO8 8GE
Tel: 01757 681334
No. 5 Springfield, Stokesley, Middlesborough, TS9 5EW
Tel: 01642 711071
Grange Avenue, Tadcaster, LS24 8AN
Tel: 01937 833795
Seamer Road, Scarborough, North Yorkshire, YO12 4HF
Tel: 01723 373110
Castle Close, Thornton Dale, Pickering, North Yorkshire, YO18 7TW
Tel: 01751 474345
Southfield Lane, Tockwith, York, YO26 7RP
Tel: 01423 358375
School Lane, Topcliffe, Thirsk, North Yorkshire YO7 3RG
Tel: 01845 577412
Eppleby, Richmond, DL11 7AY
Tel: 01325 718298
Kneeton Lane, Middleton Tyas, Richmond, DL10 6SF
Tel: 01325 377285
Frances Road, Richmond, DL10 4NF
Tel: 01748 822104
Church Square, Whitby, YO21 3EG
Tel: 01947 602510
Cold Bath Road, Harrogate, North Yorkshire, HG2 0NA
Tel: 01423 502737
The Green, Nun Monkton, York, YO26 8ER
Tel: 01423 330313
Austwick, Lancaster, LA2 8BN
Tel: 015242 51366
London Road, Barkston Ash, Tadcaster, North Yorkshire, LS24 9PS
Tel: 01937 557373
Bolton-on-Swale, Scorton, Richmond, North Yorkshire
Tel: 01748 818401
Burneston, Bedale, North Yorkshire, DL8 6BP
Tel: 01677 423183
Burnsall, Skipton, North Yorkshire, BD23 6BP
Tel: 01756 720273
Carleton, Skipton, North Yorkshire, BD23 3DE
Tel: 01756 792910
Carlton-In-Cleveland, Middlesbrough, Cleveland, TS9 7BB
Tel: 01642 712340
Broad Lane, Cawood, Selby, North Yorkshire, YO8 3SQ
Tel: 01757 268368
Summerbridge, Harrogate, North Yorkshire, HG3 4AN
Tel: 01423 780285
Egton, Whitby, North Yorkshire, YO21 1UT
Tel: 01947 895369
Kirkby Malham, Skipton, North Yorkshire
Tel: 01729 830214
Kirkby-in-Cleveland, Middlesbrough, TS9 7AL
Tel: 01642 714707
School Lane, Long Preston, Skipton, North Yorkshire, BD23 4PN
Tel: 01729 840377
1 Millgate, Masham, Ripon, North Yorkshire, HG4 4EG
Tel: 01765 689200
Mowbray Road, Catterick Village, Richmond, North Yorkshire, DL10 7LH
Tel: 01748 818485
Park Lane, Middleham, Leyburn, North Yorkshire, DL8 4QX
Tel: 01969 623592
Priest Lane, Ripon, North Yorkshire, HG4 1LT
Tel: 01765 602355
Egton Bridge, Whitby, North Yorkshire, YO21 1UX
Tel: 01947 895361
Waterstead Lane, Whitby, North Yorkshire, YO21 1PZ
Tel: 01947 603901
Station Road, Tadcaster, North Yorkshire, LS24 9JG
Tel: 01937 832344
Holbeck Hill, Scarborough, North Yorkshire, YO11 3BW
Tel: 01723 360239
Baffam lane, Selby, North Yorkshire, YO8 9AX
Tel: 01757 706616
Brafferton, Helperby, York, YO61 2PA
Tel: 01423 360250
Ainsty Road, Harrogate, North Yorkshire, HG1 4AP
Tel: 01423 504730
Church lane, Ripon, North Yorkshire, HG4 2ES
Tel: 01765 603232
Terrington, York, YO60 6NS
Tel: 01653 6483340
Harrogate Road, Beamsley, Skipton, North Yorkshire,BD23 6HE
Tel: 01756 710378
Voluntary Aided, Academies, and Free secondary schools are listed below:
York Road, Barlby, Selby, North Yorkshire, YO8 5JP
Tel: 01757 706161
Doncaster Road, Selby, YO8 9QS
Tel: 01757 707731
Filey, Muston Road, Filey, North Yorkshire, YO14 0HG
Tel: 01723 512354
Eastfield, Scarborough, YO11 3LX
Tel: 01723 582194
Woodlands Drive, Scarborough, YO12 6QW
Tel: 01723 366451
Arthurs Avenue, Harrogate, HG2 0DZ
Tel: 01423 531127
Ainsty Road, Harrogate, HG1 4AP
Tel: 01423 548800
Longhedge Lane, Carlton, Goole, DN14 9NS
Tel: 01405 860276
Swainsea Lane, Pickering, YO18 8NG
Tel: 01751 472846
Grammar School Lane, Northallerton, DL6 1DD
Tel: 01609 773340
Langton Road, Norton, Malton, YO17 9PT
Tel: 01653 693296
York Road, Easingwold, York, YO61 3EF
Tel No: 01347 821451
Ripon Clotherholme Road, Ripon, HG4 2DE
Tel: 01765 604564
Darlington Road, Richmond, North Yorkshire, DL10 7BQ
Tel: 01748 850111
Green Lane, Harrogate, HG2 9JP
Tel: 01423 564444
Gale Lane, Nawton, York, YO62 7SL
Tel: 01439 771665
Fieldstead Crescent, Newby, Scarborough, North Yorkshire, YO12 6TH
Tel: 01723 362301
Garden Lane, Sherburn-In-Elmet, Leeds, LS25 6AS
Tel: 01977 682442
Gargrave Road, Skipton North Yorkshire, BD23 1QL
Tel: 01756 707600
Holme Lane, Cross Hills, Keighley West Yorkshire, BD20 7RL
Tel: 01535 632861
Oatlands Drive, Harrogate, North Yorkshire, HG2 8JR
Tel: 01423 885814
Sandybed Lane, Stepney Hill, Scarborough, YO12 5LH
Tel: 01723 363280
Darlington Road, Richmond, DL10 7DA
Tel: 01748 823414
Station Road, Stokesley, Middlesbrough, TS9 5AL
Tel: 01642 710050
Toulston, Tadcaster, LS24 9NB
Tel: 01937 833466
Gargrave Road, Skipton, BD23 1UQ
Tel: 01756 792965
Ashburn Rise, Scarborough, YO11 2JW
Tel: 01723 821621
Gargrave Road, Skipton, North Yorkshire, BD23 1PL
Tel: 01756 792186
Hookstone Drive, Harrogate, North Yorkshire, HG2 8PT
Tel: 01423 887254
Our thirteen neighbouring admission authorities:
Pupil Access Manager
Education Bradford
Future House, Bolling Road, BRADFORD, BD4 7EB
Tel: 01274 385604
Corporate Director – Pupils Services
5 Portland Square, Carlisle, CA1 1PU
Tel: 01228 606877
Pupils’s Information Service
Town Hall, Feethams, Darlington, DL1 5QT
Tel: 01325 380651
Director of Education and Culture
Admissions and Pupil Services
The Council House, College Road, Doncaster, DN1 3AD
Tel: 01302 737204 or 01302 727234
School Admissions
Education Offices, County Hall, Durham, DH1 5UJ
Tel: 0191 383 3115
Admissions Team
Pupils, Family & Adult Services
County Hall, Beverley, HU17 9BA
Tel: 01482 392130 or 01482 392131 or 01482 392132
Director of Education
PO Box 61, County Hall, PRESTON, PR1 0LD
Tel: 01772 254868
Admissions & Transport Team
Leeds Education, 10th Floor West, Merrion House, LEEDS, LS2 8DT
Tel: 0113 2475729
Corporate Director, Families and Learning
Middlesbrough Council, PO Box 69, First Floor, Vancouver House, Gurney Street, MIDDLESBROUGH, TS1 1 EL
Tel: 01642 728092
School Admissions
Redcar and Cleveland Borough Council, Council Offices, PO Box 83, Kirkleatham Street, REDCAR, TS10 1YA
Tel: 01642 444108
School Admissions
Stockton-on-Tees, Borough Council, PO Box 228, Municipal Buildings, Church Road, STOCKTON ON TEES, TS18 1XE
Tel: 01642 526605
School Admissions
County Hall, WAKEFIELD, WF1 2QL
Tel: 01924 305616 or 01924 305617
School Services
Children, Education and Communities City of York Council
West Offices, Station Rise, YORK YO1 6GA
Tel: 01904 551554
1. In-year admissions are those, which occur outside of the normal admissions round. The normal admissions round refers to admissions, which admit children into infant, junior, primary or secondary school in the first year of entry. These applications become in-year if they are submitted on or after the first day of the first school term of the admission year.
2. There is no requirement for LAs to co-ordinate in-year applications in accordance with the School Admissions Code 2021.The New Admissions Code 2021 confirms a parent can apply for a place for their child at any school, at any time. Local Authorities (LAs) are not required to co-ordinate in-year applications for schools for which they are not the admission authority. They may however, co-ordinate in-year applications for any or all own admission authority schools in their area, with the agreement of the relevant admission authorities.
LAs must publish information on their website by 31 August 2022 to explain how in-year applications can be made and how they will be dealt with from 1 September onwards in that year. This includes setting out which schools they will co-ordinate the applications for and which schools will manage their own in-year admissions. They must also set out contact details for any admission authority that manages its own in-year admissions.
To enable local authorities to do this, it confirms that own admission authority schools must inform the local authority by 1 August whether they intend to be part of the local authority’s in-year co-ordination scheme for the following year 1 September to 31 August (where this is offered) or whether they will be managing their own in-year admissions. By the same date, schools that intend to be part of the local authority’s in-year co-ordination for the following academic year must also provide the local authority with all the information that the local authority is required to publish on its website, including application forms.
As part of the LA’s responsibilities, the School Admissions Code 2021 confirms that LAs must, on request, provide information to prospective parents about the places still available in all schools within their area. The Code confirms that for the LA to comply, the admission authorities for all schools in the area must provide the local authority with details of the number of places available at their schools whenever this information is requested, to assist a parent seeking a school place. Such details should be provided no later than two school days following receipt of a request from the LA.
Some schools may require parents to complete a Supplementary Information Form (SIF) when applying for a school place.
3. In determining applications for school places outside the normal admissions round, whether in-year or at the start of a school year that is not a normal point of entry to the school, admission authorities must comply with parental preference unless the published oversubscription criteria or one of the statutory reasons for refusing admission applies.
With the exception of designated grammar schools, all maintained schools, and academies, including schools designated with a religious character, that have places available must offer a place to every child who has applied for one, without condition or the use of any oversubscription criteria, unless admitting the child would prejudice the efficient provision of education or use of resources (excluding the normal year of entry i.e. Reception, year 3 and year 7). For example, admission authorities must not refuse to admit a child solely because:
Where an admission authority is dealing with multiple in-year admissions and does not have sufficient places for every child who has applied for one, they must allocate places based on the oversubscription criteria in their determined admission arrangements only.
All applications outside of the normal admissions round for community, voluntary controlled and any voluntary aided, foundation, trust, primary and secondary schools and academies including free schools that have agreed to co-ordinate with North Yorkshire LA will be processed and if applicable offered by the LA.
The School Admissions Code 2021 is very clear on assisting parents and ensuring that the admissions process is quick and efficient. It confirms that parents must not be refused the opportunity to make an application or be told that they can only be placed on a waiting list rather than make a formal application. Upon receipt of an in-year application, the admission authority, or the local authority if it is co-ordinating the admissions authority’s in-year admissions, should aim to notify the parents of the outcome of their application in writing within 10 school days, but they must be notified in writing within 15 school days. Where an application is refused, the admission authority must also set out the reason for refusal and information about the right to appeal.
Where an admission authority manages its own in-year admissions, it must also notify the local authority of every application and its outcome as soon as reasonably practicable, but should aim to do so within two school days. This is to allow the local authority to keep up to date figures on the availability of places in the area and to ensure they are aware of any children who may not have a school place.
Each local authority must have a fair access protocol to ensure that unplaced and vulnerable children and those who are having difficulty in securing a school place in-year, are allocated a school place as quickly as possible.
The protocol must be consulted upon and developed in partnership with all schools in its area. Once the protocol has been agreed by the majority of schools in its area, all admission authorities must participate in it.
Eligibility for the fair access protocol does not limit a parent’s right to make an in-year application to any school for their child. Admission authorities must process these applications in accordance with their usual in-year admission procedures. They must not refuse to admit such children on the basis that they may be eligible to be placed via the fair access protocol. The parent will continue to have the right of appeal for any place they have been refused, even if the child has been offered a school place via the fair access protocol.
There is no duty for local authorities or admission authorities to comply with parental preference when allocating places through the fair access protocol, but parents’ views should be taken into account.
6. Parents who do not wish to accept a place at a school offered to them must notify the admission authority in writing within 2 weeks of the offer being made of a school place.
7. North Yorkshire LA in-year preference forms must be completed by parents living or moving into North Yorkshire requesting a place at any North Yorkshire primary or secondary school. Proof of residency may be required.
8. If a child already attending a North Yorkshire school wishes to transfer to another school, parents should, in the first instance discuss the transfer with the current school.
9. Where UK passport holders apply for a school place whilst living abroad, the application will be processed whilst they are still abroad up to 6 weeks in advance of the requested start date.
10. For non-UK passport holders applications will be processed on their arrival in the UK. A local authority should not refuse an application made from overseas (or from Scotland, Wales, Northern Ireland, the Isle of Man or the Channel Islands) because the applicant does not currently live in its area.
Parents moving or returning to England must have their application considered.
Local authorities can co-ordinate an application for a family moving or returning to England where the child will be living in the area when they start school.
If an application is made from another country, local authorities should consider the application as adequate proof of an intention to move or return to the area and include it within the co-ordinated process.
Admission authorities can decide what evidence they require from parents to show that they intend returning or moving to the area.
If a parent is unable to provide evidence of a return to the area before the new school year (or the start of the next term for in-year applications), then admission authorities could apply a catchment area policy or distance tie break using the current home address.
11. For families of service personnel with a confirmed posting, or crown servants returning from overseas, admission authorities must:
12. When we receive an in-year preference form from a parent requesting any North Yorkshire school, we will liaise with all schools listed whilst still attempting to comply with the parent’s highest ranked preference of school if at all possible. We will advise which preference can be offered and will provide details of the appeals process if higher preferences cannot be met.
13. When we receive a request for a place in the normal year of entry if the school is oversubscribed a waiting list will be maintained by the relevant admission authority until at least the 31 December 2023.
14. voluntary aided schools or academies including free schools may require parents to complete a supplementary information form.
15. If parents name a school other than their catchment school, they will be responsible for transport.