Equality Impact Assessments (EIAs) are public documents. EIAs accompanying reports going to County Councillors for decisions are published with the committee papers on our website and are available in hard copy at the relevant meeting. To help people to find completed EIAs we also publish them in the Equality and Diversity section of our website. This will help people to see for themselves how we have paid due regard in order to meet statutory requirements.
Workstream
Proposal being screened
3568 Intranet – implementation of a Day 1 NYC intranet platform
Officer(s) carrying out screening
- Anne-Louise Arkle (Sponsor)
- Rebecca Barber (PM)
What are you proposing to do?
A new overarching North Yorkshire Council intranet holding core corporate and transformed content, which directs employees to their original district or county sites for service or non-transformed information.
The new intranet platform will be built in accordance with accessibility guidance and will be tested prior to go live and at regular intervals once live.
Create a new intranet on SharePoint Online through a phased approach:
- Phase 1: New intranet platform created with Day 1 Must Have and transformed content accessible by all staff (for Day 1)
- Phase 2a: migration/archiving of all relevant legacy content and decommissioning of legacy intranets (post Day 1)
- Phase 2b: creation of service-based Teams channels for service specific content (post Day 1)
Why are you proposing this? What are the desired outcomes?
Single front door to corporate and Day 1 must have information for all staff required. Platform may change (SharePoint) but staff access points will be as-is. Staff will also be able to access non-transformed information on existing districts sites where applicable.
Does the proposal involve a significant commitment or removal of resources? Please give details.
No.
Impact on people with any of the following protected characteristics as defined by the Equality Act 2010, or our additional agreed characteristics.
As part of this assessment, please consider the following questions:
- to what extent is this service used by particular groups of people with protected characteristics?
- does the proposal relate to functions that previous consultation has identified as important?
- do different groups have different needs or experiences in the area the proposal relates to?
If for any characteristic it is considered that there is likely to be an adverse impact or you have ticked ‘don’t know/no info available’, then a full EIA should be carried out where this is proportionate. Seek advice through your workstream lead if you are in any doubt.
Protected characteristic
Age
Potential for adverse impact: No
Disability
Potential for adverse impact: No
Sex
Potential for adverse impact: No
Race
Potential for adverse impact: No
Sexual orientation
Potential for adverse impact: No
Gender reassignment
Potential for adverse impact: No
Religion or belief
Potential for adverse impact: No
Pregnancy or maternity
Potential for adverse impact: No
Marriage or civil partnership
Potential for adverse impact: No
North Yorkshire County Council additional characteristics
People in rural areas
Potential for adverse impact: No
People on a low income
Potential for adverse impact: No
Carer (unpaid family or friend)
Potential for adverse impact: No
People with health and wellbeing issues
Potential for adverse impact: No
Does the proposal relate to an area where there are known inequalities/probable impacts (for example, disabled people’s access to public transport)? Please give details.
Not applicable.
Will the proposal have a significant effect on how other organisations operate? (for example, partners, funding criteria, etc). Do any of these organisations support people with protected characteristics? Please explain why you have reached this conclusion.
No. The staff of the new unitary authority will need a single access point to transformed corporate information from Day 3.
Non-transformed and service info will remain as-is on district intranet platforms with direct links from new intranet platform for district staff.
Decision
EIA not relevant or proportionate: X
Reason for decision
Only change will be the platform to transformed corporate information and all other information still relevant to staff post Day 1 will remain accessible through existing platforms. There will be no new technology or access routes.
Signed (senior officer):
Date: