Court of protection next of kin process privacy notice

This privacy notice is designed to help you understand how and why the court of protection team processes your personal data when seeking to establish if a person has any relatives. This notice should be read in conjunction with our corporate privacy notice.

Who are we?

North Yorkshire Council is a ‘data controller’ as defined by Article 4(7) of the UK General Data Protection Regulation (UK GDPR). We use heir hunters in order to establish whether a person in their care may have any family members so that they can be involved in the decisions related to that person.

We have appointed Veritau Ltd to be our data protection officer.

Their contact details are:

Information Governance Office


West Offices

Station Rise


North Yorkshire



Tel: 01904 552848

What personal information do we collect?

We receive the following information about a person from heir hunters.

They are then contacted to establish if there is any relationship to the client.

  • name
  • address
  • telephone number
  • details of potential relation to client

Why do we collect your personal information?

In order to carry out our duties, we receive contacts that may be related to our client. We need to contact them to confirm whether this is the case. If they are related, they can then be involved in any Best Interest decisions. These contacts would also be included in applications to the court.

Who do we share this information with?

This information may be shared:

  • within the process to apply for a court order
  • organisations who provide care for the client
  • with our relevant departments

How long do we keep your information for?

Data held

Retention period

Next of kin information where a relationship is confirmed.

6 years from the date of death of the client

If a relationship is not confirmed

The personal information would be stored until the court order is obtained.

What is our lawful basis for processing your information?

For this purpose, we are relying on Article 6 (1) (e) – public task, and the localism act 2011.

For more information about how we use your data, including your privacy rights and the complaints process, please see our corporate privacy notice.