Housing need surveys privacy notice

This privacy notice is designed to help you understand how and why North Yorkshire Council processes your personal data. This notice should be read in conjunction with our corporate privacy notice.

Who are we?

North Yorkshire Council is a ‘data controller’ as defined by Article 4(7) of the UK General Data Protection Regulation (UK GDPR).

North Yorkshire Council is responsible for assessing housing needs and planning housing developments to meet demand. These surveys allow us to gather information to help assess housing needs within the area.

The council has appointed Veritau to be its data protection officer. Their contact details are:

Information Governance Office


West Offices

Station Rise


North Yorkshire


Email: infogov@northyorks.gov.uk

Tel: 01904 552848

What personal information do we collect?

To assess housing need, we will need to use and collect your personal data. This may include the following:

  • name
  • address
  • date of birth
  • contact details (telephone number and/or email address)
  • financial information
  • local connection details

Why do we collect your personal information?

We collect your information for the following purposes:

  • to assist in planning new developments and services and reviewing current applications with identified demand
  • to assess the housing demand in a specific area
  • to ensure we deliver the right type and tenure housing to meet the identified need

Who do we obtain your information from?

We collect your information via your completion of a housing need survey form.

Who do we share this information with?

We will share a summary of your information including family composition, current housing and future need with approved providers on specific projects. Personally identifiable information, which could identify an individual, will not be shared. The information may be included within a community involvement statement to support a planning application submitted to the council.

How long do we keep your information for?

Data held

Retention period

Completed housing need survey

3 years

What is our lawful basis for processing your information?

North Yorkshire Council relies on the following lawful basis to process your personal data:

  • UK GDPR Article 6(1)(e) - Processing is necessary for the performance of a task carried out in the public interest

For more information about how we use your data, including your privacy rights and the complaints process, please see our corporate privacy notice.