This privacy notice is designed to help you understand how and why North Yorkshire Council processes your personal data. This notice should be read in conjunction with our corporate privacy notice.
Who are we?
North Yorkshire Council is a ‘data controller’ as defined by Article 4(7) of the UK General Data Protection Regulation (UK GDPR).
North Yorkshire Council are responsible for administering and managing licenses and permits for establishments across the region. This includes the licensing of the following:
- taxi and private hire vehicles, drivers and operators
- licensed premises (alcohol) and individuals under the licensing act 2003
- premises under the gambling act 2005
- scrap metal providers
- small lotteries
- animal boarding
- sex establishments
- hypnotism
- street trading
- caravan parks
- boatman licenses
- tattoos, piercings and electrolysis
- environmental permits
- acupuncture
- watersports
Environmental Health carry out inspections for some of the above licenses. For information pertaining to this, please also see their service specific privacy notice.
The council has appointed Veritau to be its data protection officer. Their contact details are:
Information Governance Office
Veritau
West Offices
Station Rise
York
North Yorkshire
YO1 6GA
Email: infogov@northyorks.gov.uk
Tel: 01904 552848
What personal information do we collect?
In order to provide this service, the council will need to process certain categories of personal information:
- name
- address
- date of birth
- contact details
- nationality
- national insurance number
- financial information including payment information
- right to work documentation (for example, passport, birth certificate)
- insurance details
- vehicle registration numbers (for taxi licensing)
The council may also collect and process special categories of personal data, such as:
- disclosure and barring service (DBS) checks which will include criminal conviction history - results from an enhanced DBS check will be collected for taxi/ private hire vehicle drivers and basic DBS checks are conducted for licenses under the Licensing Act 2003, street traders and those holding licenses in relation to animals
- Medical information about mental or physical health (for the licensing of taxi and private hire vehicle drivers)
Why do we collect your personal information?
We will process for your personal data for the following purposes:
- to assess new license applications and allow for public consultation/comment
- to conduct relevant checks to assess eligibility for a license
- to manage existing licenses issued by the council and ensure current license holders remain eligible for their license
- to maintain a public register of license holders and make these available to the public (where applicable)
- to conduct inspections of licensed premises where necessary
- to manage complaints submitted by the public in relation to licensed premises
Who do we obtain your information from?
In addition to information collected directly from you or the license applicant, we may receive information from the following external agencies:
- disclosure and barring service (DBS)
- driver and vehicle licensing agency (DVLA)
- the NHS (such as GPs)
- national anti-fraud network
- the police
- highways England
- RSPCA
- the environment agency
We may also receive information internally from the following North Yorkshire Council services:
- environmental health
- trading standards
- highways
Who do we share this information with?
Within the council, we may share information with the following service areas:
- environmental health
- enforcement
- finance and billing
- planning
We may also share information with the following external organisations:
- government departments and agencies, such as the home office, DBS, HMRC, defra, the DVLA, and the DWP
- crime prevention agencies, such as the police or trading standards
- the NHS
- Highways England
- the RSPCA
- the national anti-fraud network
- MOGO
How long do we keep your information for?
|
Data held |
Retention period |
|---|---|
|
Alcohol/entertainment establishments and personal alcohol licence holders |
6 years after surrender of the license |
|
Animal licensing establishments |
For the time of the license only |
|
Street trading establishments |
6 years after surrender of the license |
|
Gambling establishments |
For the time of the license only |
|
Taxi licenses |
6 years after surrender of the license |
|
Environmental permits |
6 years after surrender of the license |
|
Tattoo, piercing, and electrolysis establishments |
6 years after surrender of the license |
|
Caravan park and campsite licences |
6 years after surrender of the license |
What is our lawful basis for processing your information?
North Yorkshire Council relies on the following lawful bases to process your personal data:
UK GDPR Article 6(1)(c) – processing is necessary for compliance with a legal obligation to which the controller is subject. When processing criminal conviction information (when undertaking DBS checks for Taxi/Private Hire drivers), processing meets Schedule 1 of the Data Protection Act 2018 as below:
- (6) Statutory and Government purposes
UK GDPR Article 6(1)(e) – processing is necessary for the performance of a task carried out in the public interest. When processing criminal conviction information (when undertaking DBS checks for licenses under the Licensing Act 2003, street traders and those holding licenses in relation to animals), processing meets Schedule 1 of the Data Protection Act 2018 as below:
- (6) Statutory and Government purposes
When processing special category data, the council will rely on the following lawful basis:
UK GDPR Article 9(2)(g) - processing is necessary for reasons of substantial public interest (with a basis in law), meeting Schedule 1, Part 2 of the Data Protection Act 2018 as below:
- (6) Statutory and Government Purposes
The legislations, policies and guidance that relate to this service includes, but is not limited to:
Scrap metal
- scrap metal dealers act 2013
- scrap metal dealers act 2013; Supplementary guidance
Hypnotism
- hypnotism act 1952
Taxis
- the local government act 1972
- local government (miscellaneous provisions) act 1976
- the equality act 2010
- local byelaws
- DFT’s statutory standards for taxi and private hire vehicles 2020
- taxi and private hire vehicle best practice guidance
Licensing act
- licensing act 2003
- deregulation act 2015
- section 182 guidance
Gambling
- gambling act 2005
- guidance for licensing authorities
Animal licensing
- the animal welfare (licensing of activities involving animals) (England) regulations 2018
- zoo licensing act 1981
- dangerous wild animals act 1976
- statutory guidance animal activity licensing process; statutory guidance for local authorities
Street trading
- local government (miscellaneous provisions) act 1982
Pavement licensing
- business and planning act 1982
- local government (miscellaneous provisions) act 1982
Sex establishments
- local government (miscellaneous provisions) act 1982
Street collections and house to house permits
- house to house collections act 1939
- police, factories, etc, (miscellaneous provisions) act 1916
Tattoo, piercings, electrolysis and acupuncture
- local government (miscellaneous provisions) act 1982, sections 14 to 17
Pleasure boats
- public health acts amendment act 1907
Caravan park and campsite licences
- caravan site act 1968
Environmental permits
- scrap metal dealers act 2013
For more information about how we use your data, including your privacy rights and the complaints process, please see our corporate privacy notice.