Bank holiday service changes
View details of the Easter bank holiday service changes, including bin collections.
This privacy notice is designed to help you understand how and why North Yorkshire Council processes your personal data. This notice should be read in conjunction with our corporate privacy notice.
North Yorkshire Council is a ‘data controller’ as defined by Article 4(7) of the UK General Data Protection Regulation (UK GDPR). We have a duty to provide legal advice to internal clients (and external clients where this is permitted, specifically wholly owned companies and the electoral registration officer and returning officer).
The council has appointed Veritau to be its data protection officer. Their contact details are:
Information Governance Office
Veritau
West Offices
Station Rise
York
North Yorkshire
YO1 6GA
Email: infogov@northyorks.gov.uk
Tel: 01904 552848
Legal services does not routinely collect data, due to the nature of the services we provide, it is most probable that your data will have been acquired by one of our other service departments, for example, if we are advising on a planning matter then your data may be passed over from our planning department if we are advising on a highway matter then your data may be passed over from our highways department.
We will routinely receive personal information from our service departments, that legal services support and advise, which may include but not be limited to the following personal data:
We also collect the following special category data:
On occasion, we may be the first point of contact that you have, in these circumstances we may collect some or all of the information listed below. We will ensure that we only collect the information required for us to deal with the matter.
There are limited circumstances where you must provide us with information; where there is a legal obligation to provide this information, we will advise you of this along with the consequences of failing to provide this.
In all other circumstances the information we obtain is necessary for the matter that we are dealing with, if you fail to provide the information that is required then we may not be able to provide a service/complete legal transactions with you, or it may take longer to perform that service or may lead to you failing to receive important legal documents and relevant correspondence.
We are collecting your personal data for the purposes of dealing with legal proceedings and transactions in accordance with our statutory duties and/or the establishment, exercise or defence of legal claims. This includes but is not limited to:
We may also obtain personal information from other sources as follows:
In order to deliver services, it may be necessary for us to share your personal data with, but necessarily limited to, the following organisations/partners:
We will not disclose your personal information to third parties for marketing purposes.
We will retain your personal data for as long as is necessary it is required by us or other regulatory bodies in order to comply with legal and regulatory requirements or for other operational reasons and in line with our organisation’s document retention policy.
North Yorkshire Council relies on the following lawful basis to process your personal data:
UK GDPR Article 6 (1)(c) processing is necessary for compliance with a legal obligation to which the controller is subject. For the processing of personal data relating to criminal convictions and offences, processing meets Schedule 1, Part 2 of the Data Protection Act 2018 as below:
When processing special category data, the Council will rely on the following lawful basis:
The legislations, policies and guidance that relate to this service includes, but is not limited to:
For more information about how we use your data, including your privacy rights and the complaints process, please see our corporate privacy notice.