Planning policy consultations privacy notice

This privacy notice is designed to help you understand how and why the North Yorkshire Council processes your personal data. This notice should be read in conjunction with our corporate privacy notice.

Who are we?

North Yorkshire council is a ‘data controller’ as defined by Article 4(7) of the UK General Data Protection Regulation (UK GDPR). The council are obligated to host consultations in relation to planning policy work.

The council has appointed Veritau to be its data protection officer. Their contact details are:

Information Governance Office
West Offices
Station Rise
North Yorkshire


Tel: 01904 552848

What personal information do we collect?

As part of the consultation process the council is required to collect:

  • your contact details including name, address and email
  • any views that you wish to submit

Why do we collect your personal information?

The council is required to host consultations relating to these areas of planning policy development:

  • the Local Plan, its review, and supporting evidence
  • planning policy, such as supplementary planning documents
  • planning guidance and advice notes
  • conservation area appraisals
  • community infrastructure levy
  • neighbourhood plan submission consultation
  • self-build register

The personal data that you provide as part of any Local Plan or planning policy consultation will be used to enable the council to identify who has responded to planning policy consultations, to clarify your submission (if required) and to correspond with you on future consultation events.

If you specifically ask us to, we can add your contact details to our consultation mailing list so you will receive notifications regarding the progress of a consultation or future consultations concerning planning policy work.

Who do we share this information with?

At all formal stages of consultation your comments will be published online along with your name (and organisation if relevant), however, no further personal details such as email and address will be included. 

When you submit comments via email or post to a Local Plan or planning policy consultation event we will acknowledge receipt of those comments and remind you that we require notification from yourself to publish your comments online including your name. You will have an opportunity to notify us, typically within 10 working days. If you opt not to allow publication of your comments, then they will not be validated nor taken into account. 

When you submit comments via the online portal, you will be given the opportunity to read this privacy notice. If you agree to this process your comment and name will be published. 

Once we conclude the 'publication' stage, your comments (known at this stage as representation) will be submitted to:

  • the planning inspector appointed by the Secretary of State and the programme officer who works on behalf of the inspector; or
  • the appointed examiner for the community infrastructure levy; or
  • the appointed examiner for neighbourhood plans

Your contact details (postal address, email address and telephone and any signatures) will be redacted and will not be made publicly available.

How long do we keep your information for?

Your personal data will be held for the specific purpose of the planning policy consultation until:

  • the period for legal challenge on the Local Plan (or other planning policy document) has ended which is six weeks from the date after adoption of the Local Plan (three months for supplementary planning documents), or
  • where you are subscribed to a mailing list, until such time that you notify the council you no longer wish your personal data to be held - add email for asking for data deletion

Please note that if you request to be removed from the consultee database before the Local Plan or other policy document has been adopted, any comments you have made up to that point will remain part of the public record along with your name attributed to it. Your contact details will be deleted, and your profile will be set to ‘no further contact’.

What is our lawful basis for processing your information?

North Yorkshire Council relies on the following lawful basis to process your personal data:

  • UK GDPR Article 6(1)(c) – processing is necessary for compliance with a legal obligation to which the controller is subject

Where you have requested your details are added to the consultation mailing list, the council relies on the following lawful basis:

  • UK GDPR Article 6(1)(a) - the data subject has given consent to the processing of his or her personal data for one or more specific purposes

The legislations, policies and guidance that relate to this service includes, but is not limited to:

  • 2004 Planning and Compulsory Purchase Act
  • Town and Country Planning (Local Planning) (England) Regulations 2012 (as amended)

For more information about how we use your data, including your privacy rights and the complaints process, please see our corporate privacy notice.