Planning policy consultations privacy notice

This privacy notice is designed to help you understand how and why the North Yorkshire council processes your personal data. This notice should be read in conjunction with our corporate privacy notice.

Who are we?

North Yorkshire council is a ‘data controller’ as defined by Article 4(7) of the UK General Data Protection Regulation (UK GDPR). The council are obligated to host consultations in relation to planning policy work.

The council has appointed Veritau to be its data protection officer. Their contact details are:

Information Governance Office
West Offices
Station Rise
North Yorkshire


Tel: 01904 552848

What personal information do we collect?

As part of the consultation process the council is required to collect:

  • your name
  • contact details
  • your address
  • any views that you wish to submit

Why do we collect your personal information?

The council is required to host consultations relating to these areas of planning policy development:

  • the local plan, its review, and supporting evidence
  • planning policy, such as supplementary planning documents
  • planning guidance and advice notes
  • conservation area appraisals
  • community infrastructure levy
  • neighbourhood plan submission consultation

The personal data that you provide will be used to enable the council to identify who has responded to planning policy consultations and correspond with you should we require clarification.

If you specifically ask us to, we can add your contact details to our consultation mailing list so you will receive notifications regarding the progress of a consultation or future consultations concerning planning policy work.

Who do we share this information with?

At Regulation 18 stage your comments will be published however, no personal details such as name and address will be included.

Once we reach a formal consultation stage (known as ‘publication’), your representation, including your surname, will be made available to:

  • the planning inspector appointed by the secretary of state
  • the appointed examiner for the community infrastructure levy

Your contact details (postal address, email address and telephone and any signatures) will be redacted and will not be made publicly available.

Your contact details will only be made available to:

  • the council’s appointed programme officer who works on behalf of the Inspector

The programme officer will use this information to contact representors and make arrangements on behalf of the Inspector concerning the examination process.

How long do we keep your information for?

Your personal data will be held for the specific purpose of the planning policy consultation until:

  • the period for legal challenge on the local plan has ended which is three months from the date of adoption
  • where you are subscribed to a mailing list, until such time that you notify the council you no longer wish your personal data to be held

What is our lawful basis for processing your information?

North Yorkshire council relies on the following lawful basis to process your personal data:

  • UK GDPR Article 6(1)(c) – processing is necessary for compliance with a legal obligation to which the controller is subject

Where you have requested your details are added to the consultation mailing list, the council relies on the following lawful basis:

  • UK GDPR Article 6(1)(a)- the data subject has given consent to the processing of his or her personal data for one or more specific purposes

The legislations, policies and guidance that relate to this service includes, but is not limited to:

  • 2004 Planning and Compulsory Purchase Act
  • Town and Country Planning Regulations 2012 (as amended)

For more information about how we use your data, including your privacy rights and the complaints process, please see our corporate privacy notice.