Short breaks (early help) privacy notice

This privacy notice is designed to help you understand how and why short breaks (early help) processes your personal data. This notice should be read in conjunction with our corporate privacy notice.

Who are we?

North Yorkshire Council are a ‘data controller’ as defined by Article 4(7) of the UK General Data Protection Regulation (UK GDPR). The early help service working with children, young people and families need to collect and process data in order to facilitate the short breaks offer. Short breaks are available to families to provide a break from caring for a disabled child and for the child to have a break from their carers.

We have appointed Veritau Ltd to be our data protection officer.

Their contact details are:

Information Governance Office


West Offices

Station Rise


North Yorkshire



Tel: 01904 552848

What personal information do we collect?

In order to deliver our children and families - early help service (short breaks) we will need to collect both personal and special category data, for example:

Personal data collected:

  • personal information for example, name, date of birth, address
  • family details
  • lifestyle and social circumstances
  • financial details
  • relationships information

Special category data collected:

  • Ethnicity or race
  • Health information
  • Physical or mental health details

Why do we collect your personal information?

We need to collect this information to carry out the following tasks:

  • short breaks service provision
  • service improvement
  • research and statistics

Who do we share this information with?

In the course of performing our duties, we may share your information with a number of agencies that are key to delivering our service.

Within the council:

  • staff responsible for the delivery of the short breaks offer

Agencies we share information with:

  • none

How long do we keep your information?

Data held Retention period
Records relating to short breaks applications Current year + 6 Years

What is our lawful basis for processing your information?

With regard to personal data:

Article 6(1)(e) – Public Task

With regard to special category data:

Article 9(2)(h) – Health and Social Care

The legislation, policies and guidance that relate to this service include, but are not limited to:

  • Children Act 1989
  • Children and Families Act 2014
  • Children and Young Persons Act 2008

For more information about how we use your data, including your privacy rights and the complaints process, please see our corporate privacy notice.