Trusted relationships privacy notice

This privacy notice is designed to help you understand how and why the trusted relationships team processes your personal data. This notice should be read in conjunction with our corporate privacy notice.

Who are we?

North Yorkshire Council are a ‘data controller’ as defined by Article 4(7) of the UK General Data Protection Regulation (UK GDPR). The North Yorkshire and York ‘Trusted Relationships’ project is one of 11 initiatives to have been funded by the Home Office to improve support to young people at risk of exploitation and abuse. The North Yorkshire and York project centres on the implementation of a multi-agency collaborative approach to identification and support for children and young people who are primarily at risk of or subject to child criminal exploitation (including county lines, child sexual exploitation and modern slavery). 

We have appointed Veritau Ltd to be our Data Protection Officer.

Their contact details are:

Information Governance Office


West Offices

Station Rise


North Yorkshire



Tel: 01904 552848

What personal information do we collect?

In order to deliver the trusted relationships project we collect categories of personal data and any special category data:

  • name
  • date of birth
  • address
  • unique reference numbers
  • gender
  • English as an additional language status
  • employment status
  • statutory care status and background
  • education information including absences and exclusions

Special category data collected:

  • ethnicity
  • information which relates to involvement with the trusted relationships project (which may include health details such as learning disabilities or physical/ mental health)
  • may also include information about previous involvement with the children and families service
  • criminal conviction and/ or offence history

Why do we collect your personal information?

  • service provision and delivery of trusted relationships project
  • prevention and detection of a crime - safeguarding of young people
  • to ensure young people receive well organised and appropriate support 
  • to ensure risks to young people are correctly identified and assessed
  • for evaluation purposes
  • the home office fund this project and pseudo-anonymised information on children and young people involved in the project will be sent to them for evaluation purposes

Who do we share this information with?

In the course of performing our duties, we may share information with a number of agencies who are key to delivering the trusted relationships project.

Within the council:

  • our teams who form part of the North Yorkshire safeguarding children’s board, for example: children and families; education and skills; safeguarding unit; virtual school; health and adult services; youth justice

Agencies we share information with:

  • partners of the North Yorkshire safeguarding children’s board, including North Yorkshire police (through a police analyst) -
  • the home office (pseudo-anonymised data for evaluation only)

How long do we keep your information for?

We only retain personal data for as long as is necessary to provide services to you, and in line with our record retention and disposal schedule.

Information relating to the project will form part of your case file. It will therefore be retained in accordance with the retention period relevant to the file type.

What is our lawful basis for processing your information?

State Article 6 and Article 9 Conditions.

Article 6 (1) (c) – Legal Obligation

Article 6 (1) (e) – Public Task

Article 9 (2) (d) – Substantial public interest

Article 9 (2) (h) – Provision of health and social care

Article 9(2)(c) – Vital interests

The legislation, policies and guidance that relate to this service includes, but is not limited to:

  • children act 1989
  • children act 2004
  • education act 2002
  • crime and disorder act 1998

We have a legal obligation to safeguard young people who are at risk of exploitation. The trusted relationships processes this personal data to deliver the service.

Local authorities, working with partner organisations and agencies have specific duties to safeguard and promote the welfare of all children in their area.

For more information about how we use your data, including your privacy rights and the complaints process, please see our corporate privacy notice.