Part 2 - The licence requirements
Licence requirements
To obtain a licence, all venues must meet the licence requirements set out in law and those additional requirements set by the council. These requirements are set out in detail in Appendix 1 and Appendix 2.
Main requirements
- the venue must be a permanent immovable structure comprising of at least one room, or any boat or other vessel which is permanently moored
- the venue must be in keeping with the solemnity and dignity of the marriage or civil partnership ceremony
- the premises must not be religious premises
- the premises must be regularly available for the solemnization of civil marriages or the formation of civil partnerships
- the rooms(s) or area(s) where ceremonies take place must be identifiable and accessible. This is because the public must have unrestricted access to witness the marriage or civil partnership and / or make an objection before or during the ceremony
- no charge may be made to any member of the public attending a ceremony
- the venue should where possible comply with disabled access requirements. However, it is accepted that this may not always be possible given the age, construction and style of a building. If disabled access is not possible then measures must be in place for a disabled objector to voice their concerns
Within the venue
Within the venue, individual rooms or areas are licensed; registrations and ceremonies may only take place within these rooms or areas. There is no limit to the number of rooms that can be approved, however full details must be included in the application.
Whilst the ceremony rooms do not have to be separate from other activities at the venue they must not be affected by any other activity taking place at the venue before and during a ceremony.
The room or area will need to be provided with a table (for signing the legal documents) and a chair. There should also be enough space where the couple, two witnesses and the two registrars will stand.
The ceremony room should be ready one hour before the agreed start time for the ceremony.
Interview room
In addition to the ceremony room a further separate room or area must be available for a confidential interview with the couple before the ceremony. This must not be an occupied bedroom.
Freestanding, ‘gazebo’ structures and terraces
A freestanding or ‘gazebo’ structure must be permanent and immovable. This will usually be taken to mean a solid floor and a roof. The structure must have a brick, stone, concrete or wooden base.
The structure should have a permanent and waterproof roof, which ideally should be tiled although other coverings will be considered. The roof should be supported by brick, stone, concrete or wood pillars or walls. The space between pillars may have trellising or other decoration.
The structure should be of sufficient size to accommodate a ceremony in comfort for at least the following:
- two registration staff
- one table
- at least two chairs
- the couple and two witnesses
Outdoor areas including temporary structures
You can add an outside area including an area for a temporary structure such as a marquee, and so on. You must hold a licence for the building before you can add an outside area and the outside area can only be the grounds around the licenced building.
This type of ceremony is always weather dependent. We must be notified in advance. If you think this may appeal to your couples, we strongly advise you to discuss this option with the couples.
You should consider whether there are any factors that could interrupt or disturb the ceremony, for example noise from passers-by or traffic.
Where the guests are not covered by a weatherproof structure, the ceremony would be weather dependent and therefore only available from 1 April to 31 October.
In addition, an alternative (non-weather dependent) room must be available on the day and licenced for ceremonies.
The responsible person
The venue must have a person appointed as the responsible person. This person is the main link between the venue and the council. They will need to be present before, during and after the ceremony to assist the registrars with any issues that may arise.
The licence holder may be the responsible person but usually deputies are appointed. The duties of the responsible person are detailed at Appendix 3.
The licence notice
A suitable notice stating that the premises have been approved for the proceedings and identifying and giving directions to the room in which the proceedings are to take place, must be displayed at each public entrance to the premises for one hour before and throughout the proceedings.
Promotion of the licence
The licence holder or anyone employed or acting on their behalf may not imply in any advertisement, statement or document that the council or the Registrar General recommends the venue for civil marriages or civil partnerships. The licence holder may wish to use the following words to describe an approved premises licence:
'Approved by North Yorkshire Council as a venue for the solemnization of civil marriages and the formation of civil partnerships.'
We supply a paper copy of the licence which you may place on public display.
Changes to the licence
We require immediate notification of any of the following changes:
- The layout of the premises, as shown in the plan submitted with the approved application, or in the use of the premises.
- The name or full address of the approved premises.
- The description of the room or rooms in which the proceedings are to take place.
- The name and address of the holder of the approval.
- The name, address or qualification of the responsible person.
Renewing a licence
The holder may apply for the renewal of an approval when the current approval has 12 months to run. An application for renewal made in this period will extend the current approval until the application has been finally dealt with. Any renewal will run from the expiry date of the current approval.
We will contact approved premises within 12 months of the expiry of their licence to remind them of the expiry date and the renewal procedure.
Revoking a licence
We may revoke the licence if:
- any conditions attached to the grant of the licence have been broken
- the use or structure of the approved premises has changed and we no longer consider the premises as a suitable venue
- if directed to do so by the Registrar General