Payments for marketing and promotion of community housing fund by the council or community, the costs of setting up community groups and feasibility, such as pre-application work, will normally be paid on receipt of a grant claim form and invoices for work carried out. However, it is recognised that some community groups may not yet be fully constituted or have very limited cash resources. As a result, the funding will be held by us and spent on set-up costs until such time that the organisation is constituted and/or has appropriate cash reserves. At least 10% of these costs should normally be accessed from an alternative source to the community housing fund.
In respect of capital grant/loan payments for a scheme, unless otherwise agreed:
- 50% to be paid on start on site of the scheme
- 50% to be paid on scheme completion
It is expected that grant/loan funding will not exceed 50% of the total scheme cost, unless otherwise agreed.
Where the grant funding is being used to support a one-off specific cost such as site acquisition, site clearance or providing gap funding, then payment will normally be made to the applicant once that cost has been met by the applicant and upon receipt of evidence of payment of the cost by the applicant. For community groups that have limited cash resources payment could be made direct on production of an invoice.
Funding of cost overruns will only be considered in exceptional circumstances where costs are deemed unavoidable and unforeseeable and where all other sources of potential funding will have been exhausted. There can be no guarantee that the community housing fund will fund cost overruns. If it does, it will normally only be as a contribution and will not exceed 50% of the total scheme costs.
Wherever possible we make payments by BACS transfer.
Grant recipients will be required to enter into a grant agreement with us to ensure that the community housing fund is spent in accordance with the approved bid which will stipulate a number of requirements including:
- monitoring arrangements - we will require grant recipients to provide regular monitoring information as per the grant agreement
- use of grant and details of works required - the grant agreement will set clear what the grant can be used for and details of the works required
- withholding, suspending and repayment of grant - the grant agreement will also set out the circumstances in which grant may be withheld, suspended or repaid - this will include disposal of the properties within a certain timescale, use of grant for purposes other for which the grant has been awarded and so on
All personal information supplied on the application form will be processed by us in accordance with the Data Protection Act 1998. We will not sell or disclose your personal information to other organisations or individuals without your consent. You must complete the Data Protection section on the application form.
Freedom of information
The Freedom of Information Act 2000 gives members of the public the right to request any information that we hold. This includes information received from third parties including grant applications and grant holders. If information is requested under the Freedom of Information Act, we will release it, subject to exemptions. If you think that the information you are providing may be exempt from release you should let us know when you apply.