This notice relates to data collected under the Warm Homes Local Grant Scheme operated by the North Yorkshire Council, which is funded by the Department for Energy Security and Net Zero (DESNZ) Warm Homes Local Grant Scheme (the Scheme). It is made under Articles 13 and / or 14 of the UK General Data Protection Regulation (GDPR).
Your data
The North Yorkshire Council as administrator for the Warm Homes Local Grant Scheme will share your data with Department for Energy Security and Net Zero, or with a contractor or organisation appointed by Department for Energy Security and Net Zero to act on its behalf in connection with the Scheme (Department for Energy Security and Net Zero delivery partners / agents).
- Department for Energy Security and Net Zero and / or Department for Energy Security and Net Zero delivery partners / agents will process the following personal data:
- householders and landlords applying for, or receiving energy efficiency or low-carbon heating installations under the scheme:
- postal address and details of the property applying for, or receiving the energy efficiency or low-carbon heating installation(s) under the scheme
- household income status, benefit receipt status, home ownership or tenure status and any other scheme eligibility information
- details about the installation(s) applied for or installed at the property under the scheme, including type, size and cost and installer details
- scheme awarded grant amount and any financial contribution you or others have made towards the installation(s) under the scheme
- customer referral source or customer source for initial awareness of the scheme
- other scheme participation information, such as the local authority, scheme reference number, unique property reference, property type and characteristics including Energy Performance Certificate (EPC) rating
Purpose
The purposes for which Department for Energy Security and Net Zero and / or Department for Energy Security and Net Zero delivery partners / agents are processing your personal data is to support the delivery and administration of the scheme. This includes the assessment of applications by the local authority for the funding of installations at the property, monitoring the use of the Department for Energy Security and Net Zero funding and creating a record of installations.
Department for Energy Security and Net Zero and its delivery partners / agents obtain your personal data from the Warm Homes Local Grant Scheme. Data may also be obtained from Trustmark, from Ofgem, from other government departments and from other organisations administering central or local government schemes that support energy efficiency or low-carbon heating measures.
Delivery and administration of the scheme may require linking of your data to other datasets held by Department for Energy Security and Net Zero and / or Department for Energy Security and Net Zero delivery partners / agents.
Department for Energy Security and Net Zero will be conducting an evaluation of the scheme. This may include you being contacted by Department for Energy Security and Net Zero or its delivery partners / agents to take part in further research.
Where the research involves processing of personal data in addition to that already collected for delivery of the scheme, you will be given the opportunity to opt-in to that research at the point of contact.
Your data may also be used for statistical, research, audit and fraud prevention purposes.
Legal basis of processing
The legal basis for Department for Energy Security and Net Zero and the North Yorkshire Council processing your personal data is:
Public task: Processing is necessary for the performance of a task carried out in the public interest.
The specific public task is the delivery, administration, audit and evaluation of the scheme, as well as statistical, research and fraud prevention purposes relating to the scheme. Warm Homes Local Grant is a government funded scheme aiming to improve the energy performance of homes in England rated at Energy Performance Certificate Band D, E, F or G. The government funding is provided to local authorities who set up arrangements for consumer engagement and the delivery of installations in homes.
Consent: Use of your personal data to contact you to take part in further research will be subject to your consent.
Recipients
Your personal data will be shared with:
Department for Energy Security and Net Zero and its delivery partners / agents for delivery, administration, audit and evaluation of the scheme, statistical, research and fraud prevention purposes.
Ofgem and other organisations administering other central and local government schemes that support energy efficiency or low-carbon heating measures. This is to prevent the duplication of support or other breach of scheme rules.
Your personal data may be shared with Trustmark for the purpose of upholding installation standards under the scheme. Your personal data may also be shared with other government departments such as HM Treasury and the Department for Levelling Up, Housing, and Communities, where necessary.
We may share your data if we are required to do so by law, for example by court order or to prevent fraud or other crime.
Personal data shared may be stored on the Department for Energy Security and Net Zero’s IT infrastructure and may therefore also be shared with Department for Energy Security and Net Zero’s data processors Microsoft and Amazon Web Services. This means your data may be transferred and stored securely outside the UK or European Economic Area. Where that is the case, it will be subject to equivalent legal protection through the use of Model Contract Clauses.
Retention
Your personal data will be stored securely by Department for Energy Security and Net Zero for a maximum period of eight years following the close of the scheme but not longer than required.
Your personal data will be stored securely by the North Yorkshire Council for a maximum period of 10 years following the close of the scheme but not longer than required.
Your rights
You have the right to request information about how your personal data are processed, and to request a copy of that personal data by applying in writing to the council or Department for Energy Security and Net Zero.
You have the right to request that any inaccuracies in your personal data are rectified without delay.
You have the right to request that any incomplete personal data are completed, including by means of a supplementary statement.
You have the right to request that your personal data are erased if there is no longer a justification for them to be processed.
You have the right in certain circumstances (for example, where accuracy is contested) to request that the processing of your personal data is restricted.
You have the right to object to the processing of your personal data.
Contact details
Once your personal data has been shared with Department for Energy Security and Net Zero or with its delivery partners / agents, Department for Energy Security and Net Zero will become a data controller for that personal data. If you wish to make a request associated with any of the rights listed above and in relation to personal data shared with Department for Energy Security and Net Zero or with Department for Energy Security and Net Zero delivery partners / agents, you may contact Department for Energy Security and Net Zero using the following contact details.
You can contact our Data Protection Officer at:
Veritau, West Offices, Station Rise, York, North Yorkshire, YO1 6GA
Email: infogov@northyorks.gov.uk
Tel: 01904 552848
You can contact the Department for Energy Security and Net Zero Data Protection Officer at:
DESNZ Data Protection Officer
Department for Energy Security and Net Zero, 1 Victoria Street, London, SW1H 0ET
Email: dataprotection@energysecurity.gov.uk
Complaints
If you consider that your personal data has been misused or mishandled, you may make a complaint to the Information Commissioner, who is an independent regulator. The Information Commissioner can be contacted at:
Information Commissioner's Office Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Email: casework@ico.org.uk
Tel: 0303 123 1113
Any complaint to the Information Commissioner is without prejudice to your right to seek redress through the courts.
National Fraud Initiative
The council is under a duty to protect funds it administers, and to this end may use the information you have provided for the purposes listed above in the prevention and detection of fraud. It may also share this information with other bodies responsible for auditing or administering public funds for these purposes.
For any other information about how the council processes your data, please refer to the North Yorkshire Council corporate privacy notice.
Declaration
Please read this declaration carefully. By checking ‘I agree’ you are confirming that you understand and agree that:
- the information I have given on this form is correct and complete as far as I know and believe.
- if I give information that is incorrect or incomplete, you may take action against me. This may include court action / prosecution.
- I have read and understood the Privacy Statement and agree to my details being shared with Department for Energy Security and Net Zero (the funding body) and the third-party service providers who will be arranging pre-assessments, surveys and carrying out the work.
- my application is subject to meeting the funding criteria and eligible works being identified and agreed.
- my application for the Warm Homes Local Grant does not guarantee funding