All processing of DBS applications and certificates is in accordance with ISO 27001, the DBS code of practice, regulations and the Data Protection Act.
In this fair processing statement, "we", "us" and "our" refers to the North Yorkshire Council resourcing and reward team, based at HR Shared Services, County Hall, Racecourse Lane, Northallerton, North Yorkshire, DL7 8AL; "you" and "your" refers to any visitor to our website.
North Yorkshire Council DBS's online criminal records disclosure application service is an alternative to the paper disclosure application form (DAF). It has been approved for use by the DBS.
All information is stored in a secure environment, compliant with ISO27001. All information is encrypted and submitted to and from DBS via a secure government pathway.
The online process mimics the paper application process. Information submitted is checked for accuracy and forwarded to the National DBS which coordinate the necessary checks, collate information, print and despatch the disclosure.
Data can only be amended by yourself using the email address and password supplied at registration. Therefore, it is important that you keep this information in a secure place.
All organisations using our DBS service are required to sign a service contract. This requires organisations to:
- abide by the DBS Code of Practice which can be viewed on the Home Office website (a copy can be provided upon request)
- abide by the Data Protection Act 2018
- have a policy for the recruitment of ex-offenders and a policy for secure storage, handling, use, retention and disposal of disclosures and disclosure information (a copy can be provided upon request)
All information requested is used solely to produce a criminal record disclosure and is collected, stored and processed by North Yorkshire Council DBS and the DBS in accordance with the Data Protection Act 2018. We will treat your personal information as confidential and we will not disclose it to any third party except (i) with your prior agreement; (ii) as necessary for providing our DBS online service to you; or (iii) as required by law.